Accounts Payable Specialist

POSITION SUMMARY:The Children’s Rescue Fund (CRF) is seeking a detail-oriented and dependable Accounts Payable (AP) Specialist to join its Finance team. This position plays a vital role in maintaining accurate, timely, and compliant payment processing for vendors, consultants, and staff reimbursements across CRF’s city-funded programs and operations. Reporting directly to the Accounts Payable Manager (AP Manager), the AP Specialist supports the end-to-end accounts payable cycle, ensuring full compliance with internal controls, contract requirements, and nonprofit fiscal best practices. The ideal candidate will thrive in a fast-paced, mission-driven environment and be committed to upholding financial integrity and vendor accountability.QUALIFICATIONS:Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferredMinimum 2 to 3 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting settingStrong understanding of internal controls, coding standards, and fund source requirementsHighly ethically motivated and results-oriented, proven creative problem solver with positive respectful proactivenessMust have incredible initiative, the ability to work well under pressure, and the ability to be flexible and work both independently and as part of a team to complete complex projects in a fast-paced environmentExhibit high attention to detail and problem-solving skills with the ability to manage competing deadlines in a high-volume environment with accuracy, efficiency, and professionalismCapable of working in a dynamic, rapidly changing environment, adapting to multiple and shifting required priorities and collaborating with a wide range of colleagues to deliver expected resultsUtilize demonstrated good judgment, sensitivity, and high discretion in the handling of confidential informationSuperior written and verbal communication skills, coupled with excellent organization and leadership skillsProficiency in Blackbaud Financial Edge or equivalent ERP accounting systemHigh level of computer proficiency in Word, Excel (advanced level), and the ability to learn new technologies and databasesKEY RESPONSIBILITIES:Invoice & Payment ProcessingReview, verify, and process all vendor invoices, consultant contracts, and staff reimbursement requests in accordance with CRF policyMatch invoices to purchase orders and receiving documentation; resolve discrepancies as neededEnsure accurate coding of all payables (GL account, fund, program, and project codes) before entry into Blackbaud Financial EdgePrepare and execute scheduled payment runs (checks, ACH, or wire) in coordination with the AP Manager and Finance DirectorCompliance & DocumentationMaintain proper authorization, documentation, and audit trails for all disbursementsEnsure adherence to CRF’s approval matrix and cost allocation standards, particularly for DHS- and HRA-funded programsMaintain accurate and updated vendor files, including 1099 status, W-9s, and payment termsAssist in annual 1099 preparation and audit compliance documentationReconciliation & Month-End CloseReconcile the AP subledger to the General Ledger on a monthly basisRecord and assist in tracking accruals and prepaid expensesParticipate in the month-end and year-end closeout processes in coordination with the broader Finance teamVendor Relations & Internal CoordinationRespond to inquiries from vendors and staff professionally and in a timely mannerReconcile vendor statements and resolve payment issues in collaboration with the Procurement teamAssist with onboarding new vendors and maintaining accurate contact and tax dataTeam CollaborationCross-train with other members of the Finance team and support backup coverage for the AP Manager as neededParticipate in process improvement initiatives and maintain workflow documentationAttend finance or interdepartmental meetings as directedOTHER REQUIREMENTS (including Physical Demands):Contributes to the overall success of the organization by performing all other duties and responsibilities as assigned by supervisor or designee, and being able to pivot with ever-changing priorities and newly added job-related responsibilities that arise based on business changes, needs, and demandsMay be required to work long hours and a varied scheduleTravelling throughout various locations in the New York City areaThis is a full-time position with the need to be flexible due to the organization being a 24/7 operationLifting and moving objects weighing up to 30 pounds several times a weekClimatic issues of temperature variance and ventilation association with resident facility impact delivery of servicesReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsEEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.#IND1

Salary : $55,000 - $65,000