Weatherization Administrative Intern- Paid

MISSION- In our pursuit to eliminate poverty, Wayne Metro empowers people and communities to be strong, healthy, and thriving. 

VISION- We envision thriving communities where all people have hope and opportunities to realize their full potential.

Wayne Metropolitan Community Action Agency consists of staff dedicated to serving others, which include professionalism, empathy, respect, excellent client service, maintaining confidentiality, punctuality with regular attendance. We provide assistance to low to moderate income families to help address their most critical needs.  The agency has over 70 programs, including valuable educational, housing, and emergency services.

Internship Description: 

The Weatherization Administrative Specialist Intern will support the daily administrative operations of the Weatherization program, including both single family and multifamily projects. This role provides hands on experience in program coordination, data management, and compliance within a community development and energy efficiency setting. The intern will assist in ensuring accurate documentation, timely processing of files, and effective communication across teams.

Interns Essential Functions: 

Administrative Responsibilities 

• Assist with organizing and maintaining client and project files for both single-family and multifamily Weatherization projects
• Support data entry and updates in systems such as EmpowOR, SharePoint and internal tracking tools
• Review work orders, invoices, and supporting documentation for completeness and compliance
• Track job progress from intake through completion and closeout, including multifamily projects
• Coordinate with internal teams (auditors, inspectors, construction accounting) to gather missing documentation
• Assist with scheduling appointments, maintaining program calendars and email accounts.
• Support preparation for monitoring, reporting, and audits (DOE, state, and local requirements)
• Communicate with clients, property managers, internal staff and contractors as needed to obtain information or provide updates
• Participate in contractor meetings to help track action items, timelines, and project updates 
• Assist with compiling documentation required for multifamily project approvals and closeouts
• Perform general administrative tasks including scanning, filing, and document preparation

Learning Objectives

• Gain knowledge of Weatherization and Water Conservation programs and federal/state compliance requirements
• Understand the lifecycle of both single-family and multifamily Weatherization projects from intake to closeout
• Develop skills in data management, file review, and quality control
• Learn how to coordinate across departments and external partners
• Build professional communication and organizational skills 

Qualified candidates:

• Currently enrolled in or recently graduated from a program in Public Administration, Business, Construction Management, Environmental Studies, or a related field
• Strong organizational and time management skills
• Attention to detail and ability to manage multiple tasks
• Basic proficiency in Microsoft Office (Excel, Word, Outlook)
• Interest in community development, sustainability, energy efficiency or housing programs
• Familiarity with data entry systems or case management tools
• Ability to work in a fast-paced, team-oriented environment

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment with a usually quiet noise level. This is largely a sedentary role and the employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit, frequently use hands and to talk or hear.

Minimum Qualifications:

• High school diploma/general education degree (GED) OR a combination of education and experience that is similarly equivalent.
• Pass Criminal Background check & Drug Screening
• Ability to work a hybrid schedule

Minimum Competencies:

• Strong verbal and written communication skills
• Professionalism in appearance, tact, punctuality, and dependability
• Good interpersonal and professional skills including but not limited to professional appearance, tact, punctuality, and dependability.
• Perform work in a manner that upholds Wayne Metro policies, procedures, and mission. 

 Wayne Metropolitan Community Action Agency is an Equal Opportunity Employer

EOE/M/F/D/V

The employee’s signature below constitutes the employee’s understanding of the requirements, essential functions and duties of the position.

Salary : $15