Purchasing Assistant

Application Deadline

7/30/2026

Position Title

Purchasing Assistant

Required Application Type

School Related PersonnelSalary/Pay Scale$38,376.00 - $41,972.33

Job Description

Must meet requirements of Ontario County Civil Service. Under the NY HELPS Program, the Civil Service Exam for this title has been waived. For additional information regarding the NY HELPS Program, please visit: https://www.cs.ny.gov/help/faq.cfm

The position is responsible for performing a variety of technical clerical tasks to assist professional purchasing staff in the compilation, typing, review and monitoring of a variety of contracts inclusive of specifications and bidding procedures. An employee in this class acts as liaison between purchasing personnel, agency department personnel, vendors, and the public regarding general information relative to contracts, contract procedures. The work is supervised by professional purchasing employees who review work upon completion of assignments. Supervision is not exercised by an employee in this class. Does related work as required.

Tracks and maintains contract expiration dates for software purchases and criteria for renewal of subscription; Maintains a directory of vendors, software subscription and related files; Reviews requisitions and licenses subscriptions with departments and district; Creates orders in procurement software system; Summarizes quotes and pricing submitted by vendors; Contacts vendors and initiates renewal process for software; Initiates and drafts correspondence with departments regarding extending or cancelling software subscriptions; Communicates with vendors regarding software subscriptions that are being cancelled or extended; Compiles pertinent information and types notices to concerned departments advising them of contract terms; Maintains various software asset files; Organizes and types specifications into standard format for contracts; Maintains files and related records for contracts and agreements; May do miscellaneous data entry as required.

Knowledge of contract documents, specification content; ability to compile narrative and/or numeric data into an appropriate format; ability to learn and utilize a variety of multiple software programs; ability to understand and interpret written material; ability to maintain and organize files and related records; ability to communicate both orally and in writing; ability to create and maintain effective working relationships with department heads and vendors; ability to prepare complete and accurate reports and statements; ability to work in an organized way; ability to work independently and as part of a team; attention to detail; accuracy; physical condition commensurate with the demands of the position.

Job Qualifications

MINIMUM QUALIFICATIONS: EITHER:

• Possession of an Associate’s Degree, or higher, in Administrative Professional, Business Administration, Office Technology, Secretarial Science, or a closely related field, AND one (1) year of full-time paid clerical experience, or its part-time equivalent, which included purchasing, requisitioning and/or bidding activities; OR
• Graduation from high school or possession of a high school equivalency diploma AND three (3) years of full-time paid work experience, or its part time equivalent, as described in (1) above; OR
• An equivalent combination of education and experience as defined by (1) and (2) above.
  
  

Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Application Procedure

Apply on the Ontario County Civil Service website: Ontario County Civil Service Employment Portal

Scroll & apply to: BOCES - PURCHASING ASSISTANT (HELPS PROGRAM)

If you have questions, please contact Debra Luna 315-332-7289 or Debra.Luna@wflboces.org

Job Category

Technology & Technical Services

Job Location

EduTech - Educational Technology Services