Secretary to Family Defense Supervising Attorney

Description

Duties of the Secretary are dictation transcription, filing, record keeping, appointments, interviews and general secretarial duties with an emphasis on special office duties in regard to criminal law. Duties also include managing tracking and the reporting of various funding streams within the office, as well as acting in a direct supervisory capacity in regard to any other clerical office staff, under the authority of the Supervising Attorney.

Includes difficult stenographic and typing work requiring a thorough understanding of criminal law, office rules, procedures and policies pertaining to the Family Defense Department. The position calls for the exercise of independent judgment. Unusual problems or situations, not previously encountered, are referred to the Supervising Attorney or this assistant before action is taken. The Confidential Secretary’s duties may include significant financial duties related to ensuring the accuracy and viability of complex funding streams for the office and the County. This position is also responsible for coordinating job duties, day to day court coverage and office issues under the authority of the Supervising Attorney.

Examples of Typical Duties

Acts as secretary to the Supervising Attorney. Takes and transcribes minutes of meetings and proceedings of hearings and conferences. Drafts and transcribes letters, memoranda and other material as needed. Manages all financial aspects of the office via Munis or designated IT system. Assists in the coordination of the annual budget. Holds regular support staff meetings. Manages, inputs and verifies all invoices. Is responsible for coordinating with the Treasurer’s Office all required reporting of various state grants, reimbursements and distributions.

Full Performance Knowledge, Skills, Abilities and Personal Characteristics

Minimum Qualifications

Three years of clerical experience preferably in a law office which shall involve typing, dictation, general computer skills and managing complicated schedules. Graduation from high school.

When giving a job description include: Name of employer, Job Title, Duties performed by you, Start and End Date (Month/Year), Hours worked per week. *Include all relevant experience. Additional experience may not be accepted after the application is reviewed. *Give the average hours worked per week. Example 40 hours worked per week. Do not give a range of hours worked per week. Example 20-30 hours worked per week. You will only receive credit for the lowest amount given. *Part-time experience is prorated *Give the month and year of your start and end dates worked. If partial dates are submitted, you will receive credit for the least amount of time. *If you had more than one title at same employer, list as separate employment.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, short-term disability, holidays, vacation, and sick leave. Part-time employees may be eligible for some benefits depending on their particular Bargaining Unit Agreement. To learn more details, visit our benefits page.