Billing Compliance Analyst, Finance and Accounting

At Wayfinder Family Services, we understand the unique challenges facing some of our state’s most vulnerable children, youth and adults. Those with disabilities, those without a home of their own, those who have been abused and many, many more. We answer the call for them. We believe in the amazing potential in, and for, each and every one of them. And, together, we find a way to turn that potential into reality.  

Program and Role Summary:

The primary focus on the Billing Compliance Analyst is responsible for managing and optimizing all aspects of billing, accounts receivable management and collections, and contract compliance for assigned funders. This role ensures timely billing, proactive monitoring of receivables, and active follow-up on outstanding balances to support strong cash flow.This role ensures that billing activities strictly adhere to internal policies, funder requirements, and applicable federal, state, and local regulations. The Analyst supports the Finance and Accounting team by ensuring the accuracy, timeliness, and compliance of billing and reporting processes, contributing to the organization’s financial transparency and operational excellence.

Primary Responsibilities:

• Responsible for billing and contract compliance for assigned funders, ensuring accuracy and adherence to all funder and regulatory requirements.
• Reviews billing data for accuracy and completeness; resolves discrepancies and escalates issues when needed.
• Prepares invoices and supporting documentation in accordance with contract terms and submission deadlines. 
• Monitors accounts receivable balances for all funders, reconciles payments, and investigates discrepancies to ensure accuracy of financial records and timely collection of outstanding invoices.
• Proactively follows up on outstanding invoices with agencies to ensure timely payment and resolution of billing issues. Maintains and monitors AR aging reports (current, 30/60/90 days past due), identifies     delinquent accounts, and escalates collection issues to management as needed.
• Assists with the preparation of reports for funders, auditors, and internal management.
• Ensures billing activities comply with all applicable internal controls, audit standards, and confidentiality requirements.
• Participates in system implementations and testing to improve billing accuracy and efficiency.
• Other duties as outlined in the position description.

Education and Experience:

• A bachelor’s degree in accounting, business administration, public administration, or related field from an accredited university is highly preferred. 
• A minimum of  four years of experience in billing and accounts receivable management, including invoice preparation, AR aging monitoring, and collections.
• Knowledge of Mental Health IS system claim billing and submission, medical eligibility and third-party provider billing, and foster care billing preferred.
• Knowledge of bookkeeping skills required.
• Prior experience with , NetSuite, Welligent, and FamCare  is strongly preferred.
• Experience in a non-profit environment preferred.
• Willingness and ability to make frequent field visits, attend meetings, conferences and other job related events away from headquarters.  If driving a personal vehicle, must be approved by our agency’s automobile insurance carrier. 

Benefits: Wayfinder is committed to providing our employees with a benefits program that is both comprehensive and competitive which includes:

• Paid Time Off: Generous Paid Time Off (PTO) policy, 11 paid holidays, plus five winter holidays
• Medical, dental, vision, life, and long-term disability insurance
• 401(k) retirement plan with employer match up to 4% 
• Employee referral program: Encourage your colleagues to join us
• Education tuition assistance program: Invest in your career development 
• Public Service Loan Forgiveness (PSLF) eligible
• Flexible spending account (FSA) plans 
• Eligibility and other benefits are outlined in plan documents

Additional Benefits Offered for this role:

• Training and professional development  

Wayfinder Family Services is an Equal Opportunity Employer. We support a drug-free workplace and conduct pre-employment background and drug screenings.

Salary : $31