What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Wavsys?
The Administrative Assistant/Receptionist plays a vital role within the administrative team, reporting directly to the office manager. This position involves managing front desk operations, coordinating schedules, and providing excellent customer service to visitors and internal staff. The role requires expertise in handling communication, organizing documents, and supporting office functions through efficient use of software systems and a welcoming demeanor.
Responsibilities
- Manage front desk reception and greet visitors professionally
- Coordinate team appointments and manage executive calendars
- Book external meetings and assist with event planning
- Handle incoming communications including calls, emails, and inquiries
- Maintain organized document management and record keeping
- Support daily office operations and administrative tasks
- Enter data accurately using standard office and proprietary software
- Provide comprehensive customer service and manage wait times efficiently
- Handle mail distribution and manage visitor flow and inquiries
Preferred Qualifications
- 1 years of experience in administrative support roles
- High School Diploma or equivalent
- Proficient with Microsoft Office Suite and calendar management
- Skilled in communication, organization, and multitasking
- Strong customer service orientation and problem-solving abilities
Salary : $60,000 - $70,000