Meetings Management, Congress & HCP Operations Lead

Great opportunity to work as an Operations Lead for our client, a renowned leader in biotechnology, is revolutionizing the use of living cells to create groundbreaking biologic medicines. As a guiding force in the biotech industry, they set the bar for innovation and advancement.

Operations Lead

Location: Ridgefield, CT

Contract: 1 year

Benefits: Medical, Dental, Holiday, PTO 401K matching

Meetings Management, Congress & HCP Operations Lead

Job Summary

The Operations Lead manages meeting and congress operations, supporting HCP and internal meetings in a regulated healthcare/pharmaceutical environment. The role oversees meeting workflows, budgets, vendors, systems, reporting, compliance, and process improvements.

Key Responsibilities

• Manage meeting intake, timelines, registration, attendee data, materials, approvals, and closeout.
• Track budgets, purchase orders, invoices, payments, accruals, and vendor reconciliation.
• Coordinate vendors and internal stakeholders across meeting, finance, procurement, compliance, and technology teams.
• Support HCP engagement, Speaker Bureau, advisory board, and contracting activities as needed.
• Create dashboards and reports and provide leadership visibility into meeting, financial, vendor, and operational data.
• Identify process gaps and implement improvements, standardization, and automation to increase efficiency and compliance.
  
  

Qualifications

• Bachelor’s degree with 3 years of relevant experience, or master’s degree with 2 years.
• Experience in meeting/congress management, event operations, project management, procurement, vendor management, budgeting, or regulated operations.
• Strong organization, communication, financial tracking, problem-solving, and stakeholder management skills.
• Healthcare, pharmaceutical, life sciences, or regulated industry experience preferred.
• Experience with Cvent, SpotMe, Power BI, Power Apps, Veeva Vault, or similar systems preferred.
  
  

This job description is a complete list of all desired skills but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!

INDBH