Administrative Assistant I - Medical Examiner's Office

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Waushara County Office of Medical Examiner

Waushara County is seeking an organized, personable, and dedicated individual to join our Office of the Medical Examiner as a Administrative Assistant I. This position offers the opportunity to provide vital support to the department by managing communications, assisting families, and ensuring the smooth operation of administrative tasks. If you have experience in customer service or public interaction and are interested in contributing to meaningful work, we encourage you to apply!

FUNCTION:

Under the supervision of the Waushara County Medical Examiner, performs all administrative functions relating to the Office of the Medical Examiner. Coordinates, organizes and processes the business and financial activities of the office.

MAJOR RESPONSIBILITIES:

1. Provides receptionist coverage for the Office, including but not limited to, greeting the public, answering the telephone in a manner that conveys a positive and helpful image, directing the public to the appropriate staff.

2. Provides administrative support for the Office of the Medical Examiner including, but not limited to preparation of correspondence, reports, contracts, and data entry.

3. Checks and completes timecards in preparation for payroll. Prepares mileage and expense reimbursements for staff.

4. Responsible for financial functions of the office including bi-weekly preparation of all vouchers, deposits to the County Treasurers Office, and the processing of credit card transactions. Prepares departmental billings for accounts receivables as necessary.

5. Maintains department case files and other files.

6. Processes public records requests in accordance with state statutes.

7. Supports Medical Examiner and staff with maintaining inventory and ordering equipment and supplies.

8. All other duties as assigned by the Medical Examiner.

WORKING ELEMENTS:

A. Education, Training and Experience

• High school graduate or equivalent, with courses relating to administrative functions.
• Minimum one year experience of office, administrative, or computer work.

B. Knowledge, Skills and Abilities

• Knowledge of typing and a variety of office equipment including copy machine, computer, calculators and phone systems.
• Knowledge of software office products, including but not limited to Word, Excel, Outlook, Teams.
• Ability to handle administrative detail accurately and efficiently.
• Skills in meeting deadlines and working accurately, ability to plan and organize work.
• Ability to communicate effectively with co-workers and the general public, deal compassionately with grieving family members, and maintain confidentiality.
• Ability to establish and maintain effective working relations with local, State and Federal law enforcement agencies, local medical community and funeral homes.
• Ability to deal with issues of death and dying on a daily basis, often in unpleasant circumstances.

C. Responsibility and Authority

• Responsible for handling all administrative functions that relate to the Office of the Medical Examiner as assigned by the Medical Examiner.

D. Working Conditions

• Normal office conditions, primarily sedentary in nature. Includes sitting, standing, walking, bending, stooping, minimal lifting, ability to hear, talk, and view area. Interact with the public and co-workers.
• Full benefits including state retirement included. Online application and position description are available at www.co.waushara.wi.us. Printed applications may be requested from the Human Resources office: Administration, 380 S Townline Road, Wautoma, WI 54982. Position will remain open until filled. Equal Opportunity Employer. Reasonable accommodations under ADA.

Job Type: Full-time

Pay: $18.32 - $23.77 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $18 - $24