What are the responsibilities and job description for the Accounts Payable Coordinator position at Wauseon Machine & Manufacturing, Inc.?
- Create approved supplier profile(s) within software databases and ensure contact information, payment terms, payment method, and other pertinent information is current and accurate.
- Perform a three-way match of purchase orders, good receipts, and invoices to ensure vendor delivery and price of goods/services being rendered are complete and accurate.
- Review, verify, and process high volumes of invoices related to raw materials, equipment, and indirect manufacturing supplies in accordance with company policies.
- Validate general ledger expense codes and cost center allocations are categorized correctly for all purchased items before posting invoices.
- Request and ensure proper approvals are received for invoices without purchase orders per our LOA.
- Coordinate payment runs (checks, ACH, and wires) to meet vendor terms and cash flow requirements.
- Respond to vendor inquiries and resolve any discrepancies in a timely and professional manner.
- Reconcile vendor statements, monitor aging reports, and investigate/research any discrepancies.
- Collaborate with procurement, receiving, and other departments to resolve issues such as price discrepancies and confirming delivery of goods.
- Support internal and external audits with invoice and payment documentation.
- Aid with month-end closing procedures which include purchase/use tax accruals, recording journal entries, and performing account reconciliations.
- Maintain files and documentation including W-9s and certificates of insurance when applicable, in accordance with company policy and accepted accounting practices.
- Assist management with special projects as assigned.
Qualifications:
- High School Diploma or equivalent required, additional education a plus.
- 2 years of experience in accounts payable or similar role is preferred.
- Knowledge of general accounting functions (general ledger and expense classification).
- Proficient in Microsoft Office applications, especially Excel; experience with ERP systems is preferred.
Desired Soft Skills
- Strong attention to detail and accuracy.
- Excellent time management and organizational skills.
- Ability to work collaboratively with colleagues and at times independently based on the work requirements.
- Excellent verbal and written communication skills.