Building Secretary - Woodland Hills Elementary

Position Criteria:

• High school diploma or equivalent and/or specialized training or similar work experience, required
• 2 or 4 year degree or equivalent work experience in a similar field, preferred
• Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, SmartFind Express, TimeClock Plus, iVisions and InfoSnap
• Knowledge and/or experience in use of computers and various technological applications
• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
• Friendly and professional to all students, parents, visitors and staff

Performance Criteria:

• Absence Management System: enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.
• Substitute Assistance: greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans.
• Manage purchase orders for building. Create and process purchases orders, maintain documentation, research open purchase orders if beyond timeframe.
• Prepare deposits for all checks & cash collected within the building.
• Graduation (ordering diplomas and getting info collected) / Academic Letters
• Mail: sort & distribute all mail and ordered supplies.
• Visitor Check-In: monitor Visitor Management System and provide customer service (see line 11)
• Typing up and distributing announcements for students and staff at High School, 2-3 times per week.
• Registration/Payment: Monitoring & helping parents with student registration & payments
• Placing orders for staff supplies
• Customer Service: address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in-person contact throughout the school day. High volume at beginning & end of each day.
• Purchasing Cards: Reconcile statements for high school staff (19 purchasing cards).
• Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues.
• Assist Nurse as needed
• Other duties as assigned

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
• 2 Personal Days
• 10 Sick days
• Employee use of District Facilities if a part of the Wellness program
• Wee Care - Childcare available at cost for 6mos - 5y for staff's children
• Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours