Event Coordinator

Summary Description
The Event Coordinator is responsible for planning, organizing, and executing internal and external events that reflect the mission, culture, and brand of WatersEdge. This role supports event logistics from concept through completion, ensuring high-quality, well-organized experiences for staff, partners, churches, and other stakeholders.

This position must be available to work occasional weekends, evenings, or flexible hours dependent on needs of event coordination. The anticipated hours will flex as the season demands but will be no more than 20 hours per week. This is an in-office position and will require being on-site. 

Reporting

The Event Coordinator reports to the Executive Assistant to the CEO.

GOVERNING POLICIES   

Records Management Policy
Personnel Policy

Statement of Faith

WatersEdge declares the Bible as the foundation for its faith and practice, and affirms as its confession of faith, the Baptist Faith and Message, as revised and adopted in 2000 by the Southern Baptist Convention https://bfm.sbc.net/bfm2000/.

Broad Job Responsibilities

1. Plan and coordinate logistics for internal meetings, staff events, board meetings, and company-related gatherings.
2. Assist in coordinating large-scale events such as the Annual Meeting and other organizational events.
3. Manage event timelines, vendor communication, venue coordination, and on-site logistics, including setup and breakdown the day of the event.
4. Develop and maintain event checklists, run-of-show documents, and planning materials.
5. Coordinate catering, décor, printed materials, and other event-related needs.
6. Partner with the Marketing team to ensure events align with brand standards and communication timelines.
7. Track event budgets and submit invoices in accordance with financial procedures.
8. Serve as on-site point of contact during events to ensure smooth execution and assist with attendee needs.
9. Act as a liaison between all parties utilizing building facilities and ensure adherence to any necessary policies and procedures.
10. Conduct post-event evaluations and recommend improvements for future events.
11. Support other administrative or event-related projects as assigned. Any other duties as assigned by the Chief Executive Officer.

Job Classification

• As a Christian organization, WatersEdge qualifies for a religious organization exception to Title VII of the Civil Rights Act of 1964. Therefore, this position requires active membership in a Southern Baptist church (which is defined as a church which is cooperating with Oklahoma Baptists) or in a faith-aligned, evangelical church which declares the Bible as the foundation for its faith and practice.

Working Environment

• This position generally works in an office environment but may occasionally be required to perform job duties outside the typical office setting
• Travel and operation of a vehicle may be required

Disclaimers

• WatersEdge is an at-will employer
• This job description is not intended to be a complete list of all duties and responsibilities required. Other duties may be assigned by the CEO

Salary : $17 - $20