Event Coordinator

Job Title          Event Coordinator
Department:    Marketing
Reports To:     Marketing Director
FLSA Status:  Non-Exempt
Date:               April 2025
Status:             Keyed

Position Summary

The Event Coordinator is responsible for assisting with marketing efforts for the Norman and Shawnee Casinos. The Event Coordinator will assist the Marketing Director with promotions, events, advertising, and all aspects of Marketing. This role is essential in planning and executing engaging events, including VIP experiences, anniversary celebrations, and casino promotions—while ensuring brand consistency across all marketing channels. Additionally, this position will be key in promoting events through social media, strengthening our brand presence, and enhancing guest engagement. The Event Coordinator will work hours appropriate to meet the needs of the business, which may include nights, weekends, and holidays.

Essential Functions of the Position

• Assist in planning and executing high-profile casino events, including VIP experiences, anniversary celebrations, promotions, and player appreciation nights
•  Manage event logistics such as vendor coordination, entertainment bookings, venue setup, and décor
•  Ensure seamless event execution by coordinating with internal teams, staffing as needed, and delivering outstanding guest experience
•  Maintain and promote Thunderbird Casino’s brand identity through all events and marketing efforts
•  Work closely with the marketing team to develop engaging content for event promotion across digital and traditional marketing channels
•  Assist in creating event-related marketing materials, including flyers, email campaigns, digital signage, and social media graphics
•  Work with the marketing team to strategize event promotion, track performance, and adjust campaigns as needed
•  Work closely with Player Development Host, internal departments as well as casino operations to ensure all events align with business objectives
   

Job Knowledge, Skills, and Abilities

• Strong attention to detail and excellent organizational skills
• Demonstrated ability to handle multiple tasks simultaneously; skill in working in an environment subject to constant interruptions and quickly changing priorities; ability to prioritize and delegate responsibilities when necessary; effective time-management skills
• Knowledge of the operation of a variety of computer software, including word processing, database, spreadsheet, and graphic applications
• Knowledge of various equipment, such as phones, microphones, adding machines, and cash and coin counters
• Knowledge of marketing techniques
• Knowledge of Thunderbird Casino programs, activities, and events
• Knowledge of Tribal/State/Federal laws and regulations
• Knowledge of National Indian Gaming Commission (NICG), Minimum Internal Control Standards, and the Indian Gaming Regulatory Act (IGRA)
• Excellent interpersonal and communication skills to establish and maintain effective working relationships with staff, vendors, Board members, and the public, both in person and through phone, e-mail, and written correspondence

• Knowledge of the policies and procedures of Thunderbird Casino
• Ability to remain calm under pressure and possess positive conflict management skills.
• Ability to handle large sums of money
• Skill in researching, developing, and preparing or outsourcing marketing materials.
• Skill in assisting with promotional programs, projects, activities, and events
• Skill in public speaking and making announcements regarding special events, activities, and promotions
• Experience in event planning, social media management, or casino marketing preferred
• Strong organizational skills and attention to detail, with the ability to multitask and meet deadlines
• Excellent communication and interpersonal skills, with a guest-focused approach
  Proficiency in social media platforms (Facebook, Instagram, TikTok, Twitter) and scheduling tools
•  Familiarity with graphic design tools (Canva, Adobe Creative Suite) is a plus
•  Availability to work evenings, weekends, and holidays as needed for event execution
  
   

Supervisory Responsibilities

No direct supervisory responsibilities but will assist with Marketing efforts

Physical Demands

• Required to walk, sit, and stand for periods
• Ability to push, lift, and carry up to 50 lbs
• Ability to bend, stoop, kneel, and move intermittently throughout the day

Work Environment

• Indoor/Outdoor; exposure to external environmental conditions possible
• Exposure to smoke and secondhand smoke
• Noise level can be minimal to intense

Minimum Qualifications

• High school diploma (or equivalent combination of education and experience combined)
• Two (2) years of casino experience preferred
• One (1) year of prior Event Coordinator experience preferred
• You must possess a valid driver's license
• Must be able to pass a background check and obtain a key gaming license

Absentee Shawnee Tribal Members and Indian Preference in filling this vacancy is given to qualified candidates, per Title 25, US Code Section 472 and 473. Absentee Shawnee Tribe of Oklahoma is an Equal Opportunity Employer.

The Absentee Shawnee Tribe of Oklahoma is a Drug-Free Workplace and an At-Will Employer.

Benefits for full-time team members:

• Employer-paid Medical with Blue Cross and Blue Shield
• Employer-paid Dental with Delta Dental of Oklahoma
• Employer paid Vision with VSP
• Paid Time Off
• Employer-paid Life Insurance
• 401(k) Retirement Plan with Employer Matching