What are the responsibilities and job description for the Bookkeeper - Nonprofit Arts Organization position at Water Street Glassworks?
Position: Bookkeeper (Part-Time)
Schedule: In person, Monday–Friday, approximately 20 hours/week between 9:00 AM–5:00 PM (schedule determined upon hire)
Reports to: Executive Director
About Us
Water Street Glassworks is a nonprofit school, studio, and gallery dedicated to the glass and metal arts. Located in the Benton Harbor Arts District, we provide hands-on creative experiences for all ages and operate Fired Up!, our tuition-free after-school program empowering local teens through art, mentorship, and skill-building.
Position Summary
Water Street Glassworks is seeking a detail-oriented and highly organized Bookkeeper to support the financial operations of our nonprofit organization. This role is responsible for maintaining accurate financial records, managing day-to-day accounting functions, and supporting reporting needs for staff and Board leadership. The Bookkeeper plays a key role in ensuring financial accuracy, compliance, and operational efficiency while contributing to a collaborative team environment.
Key Responsibilities
General
- Collaborate with the Executive Director, Board, and staff to support day-to-day financial operations
- Assist with special projects and administrative tasks as assigned
- Attend staff meetings and provide regular financial updates
Bookkeeping & Financial Management
- Process vendor invoices and ensure timely payments
- Prepare monthly financial reports for Executive Director and Board review
- Generate and maintain daily sales reports
- Prepare monthly commission reports and issue related payments
- Review financial transactions for accuracy and proper coding
- Enter transactions into QuickBooks and maintain accurate general ledger records
- Reconcile bank accounts and other financial accounts regularly
- Record and track incoming donations and contributions
- Maintain accurate records of gift card sales and redemptions
- Compile financial reports from Shopify and Square as needed
Payroll & Administrative
- Coordinate payroll processing, including collecting approved timesheets and submitting to payroll provider (TriCounty)
- Manage staff commission tracking and payments
- Maintain employee records, including W-2 documentation and background checks
- Prepare bank deposits and record all cash receipts
- Manage office cash on-hand fund
- Maintain organized filing systems for financial documents and receipts
- Update business and financial forms as needed
Qualifications
- Associate degree or higher in Accounting, Finance, Business Administration, or related field required
- Minimum of 2 years of bookkeeping or accounting experience
- Strong working knowledge of QuickBooks and Microsoft Excel
- Proficiency in data entry, financial reporting, and account reconciliation
- Familiarity with payroll processes and basic accounting principles
- Highly organized with strong attention to detail and accuracy
- Strong analytical skills
- Ability to manage multiple tasks and work independently in a collaborative environment