Payroll and Benefits Specialist

We are looking for a versatile and highly organized Payroll Specialist to join our dynamic team. This role has a primary focus on managing the entire payroll process. Reporting to the HR Director, this candidate will be the go-to-person for all payroll-related matters for our employees ensuring accuracy, timeliness, and compliance across multiple states. This is a full-time role with varied responsibilities based on the Company’s needs.

Essential Job Functions:

Payroll 

• Lead the accurate and timely processing of bi-weekly, multi-state payroll for all employees using ADP Total Source.
• Manage and maintain the payroll system, ensuring data integrity for all new hires, terminations and salary changes.
• Serve as the primary point of contact for employees regarding all payroll-related questions and concerns.
• Process wage garnishments, child support orders, tax levies, and other mandatory deductions in compliance with legal requirements.
• Prepare and generate regular and ad-hoc payroll reports for management and auditing purposes.
• Maintain accurate and up-to-date payroll files and records within the HRIS.
• Ensure strict compliance with federal, state, and local payroll, wage, and hour laws.
• Collaborate with the HR Director on year-end activities, including the preparation and distribution of W-2s.

 Human Resources 

• Contribute to HR/Payroll projects and initiatives as assigned.
• Other duties as assigned

Education and Certifications:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field is preferred.
• Demonstrated experience processing multi-state, complex payroll is required.

• Payroll certification (e.g., FPC, CPP) is a significant plus.

  Job Skills and Requirements: 

• Proven experience with a strong, hands-on payroll component.
• Solid understanding of payroll best practices, tax regulations, and federal and state wage and hour laws.
• Proficiency with ADP Total Source Payroll Processing required.
• Proficiency with Microsoft Excel is required.
• Exceptional attention to detail and a high degree of accuracy are essential.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet firm deadlines.
• Excellent interpersonal and communication skills, with the ability to address employee inquiries with professionalism.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Proficient in Microsoft Office Suite and Google Workspace.