What are the responsibilities and job description for the Office for International Students and Scholars Operations Specialist - Provost Office position at Washington University in St. Louis?
Scheduled Hours
37.5
Position Summary
Within the Office for International Students and Scholars (OISS), the Operations Specialist ensures that the university complies with all internal policies and federal regulations related to visa sponsorship for foreign nationals. In this capacity, the Specialist maintains accurate sponsorship data, verifies and monitors documentation for compliance, and provides general guidance on onboarding foreign nationals. Additionally, the position advises university departments at every stage of the visa sponsorship process, offering detailed support on the required documentation and adhering to all relevant deadlines.
Job Description
Primary Duties & Responsibilities :
Immigration Compliance
- Ensures compliance with university, HR, and federal regulations for immigration, data integrity and documentation. Maintains accurate and timely records.
- Collects and systematically arranges visa sponsorship application materials for upload into OISS systems.
- Processes and manages all visa sponsorship related transactions and petitions in accordance with both internal and federal timelines.
- Tracks employment authorizations to confirm alignment with visa and immigration documentation, executing timely and accurate filings.
- Generates and analyzes reports using systems such as SEVIS, Terra Dotta, Docketwise, and Workday.
- Works with international scholars, employees, and university departments to validate the accuracy and completeness of application materials.
- Uses expertise to oversee workflows, correct errors, conduct audits, and respond to inquiries about international employment status.
- Monitors scholar immigration status to maintain lawful presence, and manages communications regarding impending visa expirations and work authorization renewals.
- Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO).
Customer Service
Development and Support
Performs other duties as assigned.
Working Conditions :
Job Location / Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education : Bachelor's degree
Certifications :
No specific certification is required for this position.
Work Experience :
Relevant Experience (2 Years)
Skills : Not Applicable
Driver's License :
A driver's license is not required for this position.
More About This Job
Required Qualifications
Preferred Qualifications
Education : Bachelor's degree
Certifications :
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience :
No additional work experience beyond what is stated in the Required Qualifications section.
Skills : Not Applicable
Grade
Salary Range
49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure / certification verification, physical examination, certain vaccinations and / or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Wellness
Family
For policies, detailed benefits, and eligibility, please visit :
EEO / AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Salary : $49,700 - $82,100
