Scheduled Hours

37.5

Position Summary

The Coordinator for Individual Giving reports to the Executive Director of Operations and Strategy for Individual Giving and manages reporting and administrative support, travel management, interview scheduling, project management, and creating, updating, and distributing multiple monthly, quarterly, and annual reports. The Coordinator plays a critical role in partnering around supporting Individual Giving leadership and provides necessary and timely information for effective decision-making around operations, strategy and Regional Cabinets. This position also supports Director of Regional Special Events and Special Projects and serves as a backup for the Senior Coordinator for Individual Giving.

Job Description

Project Coordination

• Serve as coordinator for planning and implementing Territory Engagement efforts, including managing several complex projects Regional Cabinets, in partnership with Director of Regional Cabinets and Special Projects.
• Schedule and monitor all aspects of the interview process for recruiting within Individual Giving.
• Work closely with Individual Giving coordinators and administrative assistants to ensure project deadlines are met and responses are well-coordinated and well-executed.
• Collaborate with Senior Coordinator for Individual Giving on department-wide projects, data management and team-building activities.
• Support the Individual Giving Executive Director and Director in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support the goals of Individual Giving.

High-Level Support

• Provide high-level support to the Executive Director of Strategy and Operations and Director of Regional Cabinets and Special Projects for Individual Giving.
• Serve as the vital communication link between the Individual Giving support services team.
• Serve as additional support for Individual Giving AVC when Senior Coordinator when needed, including but not limited to filling in as needed when administrative assistants are out of the office, assist with additional project support, etc.
• Discern between critical needs and those that can wait and communicate appropriately.

Reporting

• Create and maintain multiple reports for the Executive Director and Director of Individual Giving.
• Reporting may involve submitting metrics, data requests, formatting raw data, compiling, and storing tables in an accessible drive for all parties, focused on Regional Cabinets and Territory Engagement.
• Produce monthly, quarterly, annual, and other reports as needed.

Other Duties

• Other duties as assigned to support goals of Individual Giving team.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• A deep appreciation for and an ability to successfully articulate the mission and aspirations of Washington University. A desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education.
• Ability to foster a highly professional and welcoming office environment, along with demonstrated ability to build and maintain relationships.
• Superior communication skills.
• Desire and ambition to work in an organization that is evolving at an accelerated pace.
• Ability to listen carefully, learn quickly, and work effectively in a complex organization.
• Demonstrated strength in organizational and project management skills. Must be able to manage multiple projects and deadlines under pressure.
• A desire and ability to work collaboratively with colleagues across departments.
• Experience working in a complex organization.
• Experience with higher education or a nonprofit environment.

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Business Interactions, Communication, Database Software, Deadline Management, Detail-Oriented, English Grammar, FileMaker Pro, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Access, Microsoft Office, Office Management, Optimistic Attitude, Professional Etiquette, Project Management, Qualtrics, Social Interaction, Sound Judgment, Telephone Communications, Time Management, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.