Advancement Coordinator, Siteman Cancer Center - University Advancement

Scheduled Hours

37.5

Position Summary

The Advancement Coordinator, Siteman Cancer Center is critical to the success of all Siteman Cancer Center (SCC) development efforts, serving as the touchpoint for all initiatives. This position requires great discretion in communicating with high-level donors, faculty members and volunteers, as well as handling confidential and sensitive information regarding prospects, donors, faculty and staff.

Position responsibilities include high-level project management, in-depth technology usage, as well as internal and external relationship development and management. The Advancement Coordinator effectively increases the gift officers’ ability to focus time and resources on direct fundraising.

Job Description

Primary Duties & Responsibilities:

Project And Management:

• Serve as project manager of several complex projects as assigned. In coordination with other departments, manage Siteman proposals and gift officer portfolios. Manage extensive data mining and reporting projects. Manage daily and fund level gift reporting and partner with colleagues to oversee and monitor acknowledgments and tribute notifications, as needed.
  
  

Customer Service:

• Serve as primary liaison to external constituents seeking initial information on how to support Siteman. Ensure prospective donors or third-party organizers are connected with the correct SCC director or University To ensure efficiency and productive internal partnerships, build and maintain strong relationships with administrative support professionals across SCC and Medical School enterprise.
  
  

Administrative:

• Serves as the primary assistant to the Executive Director of Advancement and two directors including management of calendar, telephone support, filing, scheduling meetings, word processing.
• Manages program expense process for both the Siteman University Advancement budget and the Siteman Cancer Center WUSM budget.
• Perform other duties as assigned.
  
  

Working Conditions:

Job Location/Working Conditions

• Normal office environment
  
  

Physical Effort

• Typically sitting at a desk or table
  
  

Equipment

• Office equipment
  
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications:

More About This Job

• Ability to develop an in-depth understanding of the partnership that exists between Siteman Cancer Center, Washington University and Barnes-Jewish Hospital.
• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.
• Appreciation of the importance of special projects.
• Available to work overtime, evenings, and weekends, as necessary.
  
  

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.

Education:

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Annual Giving, Business Interactions, Communication, Confidentiality, Database Software, Deadline Management, Detail-Oriented, English Grammar, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Optimistic Attitude, Oral Communications, Professional Etiquette, Project Management, Qualtrics, Social Interaction, Sound Judgment, Team Player, Telephone Communications, Time Management, Workload Prioritization, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  
  

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.