Outreach Systems & Administration Coordinator

Description

Application Instructions

To apply for this position, please submit the following materials via our website at https://snohomishcd.org/employment:

• Cover letter stating why you are interested in this position

• CV or resume detailing your related experience

Applications will be reviewed on a rolling basis and will be accepted until the position is filled. Priority deadline for applications is Wednesday, October 21, 2026.

The Outreach Systems & Administration Coordinator supports Snohomish Conservation District's community engagement strategies by coordinating high-quality virtual and in-person events, including webinars, farm tours, fairs, workshops, and more, and by managing the systems that keep outreach and communications work organized - including Smartsheet, the Outreach and Communications Team's project management system for all design, digital, and written content requests, and Virtuous CRM. This role engages the community and encourages conservation through strategic events produced by SCD and with partner organizations. The position is part of the Outreach and Communications Team which provides education, outreach, and communications support to all District programs - including Agriculture, Habitat, Community Conservation, and District Operations.

Duties

Essential Tasks

These are illustrations of the various types of work performed. The omission of specific duties does not exclude them if the work is similar, related, or a logical assignment to the position. The Outreach Systems & Administration Coordinator leads the following tasks:

• Coordinate all aspects of Snohomish Conservation District outreach events, including scheduling, registration, communication with participants, set-up and tear-down, and event evaluation.

• Coordinate district-wide participation in regional and partner events, ensuring events are scheduled well in advance throughout the year.

• Foster positive community partnerships and coordinate partner engagement in events, including as speakers, tabling, and/or co-hosting. Ensure events fulfill partner and funder goals and deliverables.

• Manage the Outreach@ email inbox and respond to or route incoming customer service phone calls.

• Maintain the SCD Public Events Calendar on the District website and the internal Fairs/Events staffing sheet.

• Set up and host webinar technology (Zoom); edit and upload recorded webinars to the District's YouTube channel with transcripts.

• Attend contract negotiation meetings as needed and support the development of new city partner programs.

• Serve as the project management lead for the Outreach and Communications Team's Smartsheet system - the team's intake and tracking system for all design, digital, and written content requests.

• Maintain Virtuous CRM data hygiene, including contact and gift record updates and campaign list pulls (campaign strategy and major donor cycles are retained by the Communications and Development Director).

• Maintain and organize SCD's photo library/database, ensuring images are tagged, organized, and accessible for outreach and communications use.

• Represent Outreach in standing internal coordination meetings (weekly Outreach scrum, ED/OR Team Meeting, Production Team meeting, and 1:1s).

• Serve as the primary staff member responsible for staffing Snohomish Conservation District's outreach events, ensuring events are adequately covered, and providing in-person event support as needed.

Qualifications

Required knowledge, skills, and abilities

• An Associate's or Bachelor's degree in marketing, communications, business, information systems, environmental science, or a related field; and three years of relevant professional experience. Experience in the job functions listed may substitute for education.

• Experience in developing outreach strategies for the public - including urban/rural residents, underserved communities, farmers, and/or other stakeholders.

• Ability to engage with the public in a professional, friendly manner.

• Extremely organized and able to manage multiple competing priorities and deadlines.

• Ability to create engaging and accessible presentations in written, visual, and verbal formats.

• Strong verbal, written, and interpersonal skills.

• Strong project management skills.

• Ability to build relationships with diverse community members and partners.

• Highly dependable and accountable to deadlines and team members. Able to work collaboratively to accomplish shared tasks and support program staff.

• Demonstrated experience with database or CRM software; comfortable learning and troubleshooting new software systems.

• Knowledge and experience in a conservation or natural resource field, such as habitat restoration, community gardening, agriculture, forestry, or stormwater management.

• Experience in project management software such as Smartsheet - this role serves as the Outreach and Communications Team's day-to-day Smartsheet lead.

• Spanish language proficiency.

• Experience with Virtuous or another donor/contact CRM platform.

• Experience with digital photo or asset management/database systems.

This position includes primarily office and some field work, with regular travel to sites around Snohomish County and Camano Island for events. Some events may be held in a natural environment with rough terrain. This position requires the ability to:

• Remain in a stationary position for long periods of time in a standard workday.

• Work outdoors in all weather conditions and on rough or uneven terrain.

• Ability to move equipment weighing up to 40 pounds.

• Ability to set up and tear down event supplies, including tents and tables.

• Drive a District vehicle when travel is needed. Must hold a valid, unrestricted Washington State driver's license (or have the ability to acquire upon hire).

• Occasionally work on evenings and weekends.

Supplemental Information

Work Location

The position is based out of our Lake Stevens office. Following a successful probationary period, there may be the option to work remotely some of the time. Some essential functions of this position require in-office or on-site work at specific times.

Additional Position Information

This position is included in the bargaining unit represented by AFSCME Council 2, Local 3300, and is covered by the collective bargaining agreement between SCD and the Union. A copy of the agreement is available upon request.

Benefits

The District offers a comprehensive benefits package which includes:

• Medical, including vision, insurance coverage through Washington State PEBB. The District covers employee dependent’s medical premiums at 80%.

• Dental insurance coverage through Washington State PEBB for benefits-eligible employees. The District covers employee dependent’s dental premiums at 100%.

• A monthly contribution to a health reimbursement arrangement (HRA) plan through Voluntary Employees Beneficiary Association (VEBA) for employees who opt to waive District medical insurance coverage.

• Life Insurance through Washington State Health Care Authority (WSHCA), with coverage paid by the District.

• Long Term Care coverage through the WA Cares Fund, with premiums paid by the District.

• Long Term Disability through WSHCA.

• Additional voluntary supplemental insurance opportunities are also available.

• Annual (vacation) leave accrued at a beginning rate of 9.33 hours per month; sick leave accrued at 8 hours per month; and 12 scheduled paid holidays each year and 1 personal day.

• Employer-contributed retirement program through the State of Washington Employees’ Retirement System (PERS) and the ability to participate in the Deferred Compensation Program (DCP).

• All employees are covered by standard State and Federal programs, including WA Paid Family Medical Leave, Unemployment Insurance, Workers’ Compensation, Social Security, and Medicare.

• Terms of compensation and benefits are set by the Board of Supervisors and may be amended at any time.

If you have questions about applying or need accommodation during the application process, contact Sally Cunningham at hr@snohomishcd.org or (360) 631-6736.

We strive to work in partnership with all, to provide equitable and accessible programming on a nondiscriminatory basis, and to continually improve how we do so. All programs and services of the Snohomish Conservation District are offered on a nondiscriminatory basis, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026