What are the responsibilities and job description for the DSHS DVR Supported Employment - Office Assistant 1 position at Washington State Department of Social and Health Services?
Description
DSHS Supported Employment - Office Assistant 1
This job is within the Supported Employment in State Government (SESG) Program . The person selected for the job must be eligible for the SESG Program and meet the required qualifications for this job.
We are looking for an Office Assistant 1 to join our team and provide support to the Division of Vocational Rehabilitation (DVR) Bremerton office. In this role, you’ll support Vocational Rehabilitation Counselors, Rehabilitation Technicians, and the Vocational Rehabilitation Supervisor by keeping daily operations running smoothly so staff can focus on delivering direct services to customers. You’ll handle a variety of routine clerical tasks, including answering phones, greeting visitors, managing digital filing systems, completing data entry, and carrying out other assigned office support duties. Your work helps create an organized, welcoming, and efficient environment that strengthens the team’s ability to serve the community effectively.
Some Of What You'll Do
If you are selected for an employment interview and you require the assistance of your long-term support at the interview you authorize the Long Term Support identified in the Supplemental Questionnaire to participate in the interviewing process and disclose to the hiring agency or their designee any information about the form, frequency, and scope of employment support that you will receive from them for the purposes of determining your eligibility for this SESG position.
If you do not require assistance from your long-term support at the interview, after the interview, if you are the selected candidate for the SESG position as part of the hiring process, you agree to provide the employer with your written long-term support plan that has been mutually agreed upon with your long term supports as to how they will be assisting you with maintaining this job.
The plan will include contact information regarding who the employer and/or the candidate can contact should there be any questions or need for support with the plan during the SESG selection process and if the applicant is selected for the position, for the length of the SESG employee’s employment. The long-term support plan (plan is kept on file with the supervisor and a copy is given to the employee) continues to be a resource to the agency and the employee for the length of the SESG employee’s employment and is used for annual verification for SESG continued eligibility.
An employee who is hired then ceases to meet all of the SESG Program eligibility criteria will be terminated from this position.
Questions? Email the vincent.hamilton@dshs.wa.gov and reference job number 01721.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security" on your website and on printed materials.
DSHS Supported Employment - Office Assistant 1
This job is within the Supported Employment in State Government (SESG) Program . The person selected for the job must be eligible for the SESG Program and meet the required qualifications for this job.
We are looking for an Office Assistant 1 to join our team and provide support to the Division of Vocational Rehabilitation (DVR) Bremerton office. In this role, you’ll support Vocational Rehabilitation Counselors, Rehabilitation Technicians, and the Vocational Rehabilitation Supervisor by keeping daily operations running smoothly so staff can focus on delivering direct services to customers. You’ll handle a variety of routine clerical tasks, including answering phones, greeting visitors, managing digital filing systems, completing data entry, and carrying out other assigned office support duties. Your work helps create an organized, welcoming, and efficient environment that strengthens the team’s ability to serve the community effectively.
Some Of What You'll Do
- Scan, photocopy, and collate materials to support daily office operations.
- Open, date-stamp, sort, route, and prepare incoming and outgoing mail while maintaining basic logs and records.
- Scan and index documents into the electronic filing system to ensure accurate and accessible digital records.
- Answer telephones, respond to routine questions using established guidelines, and receive and direct visitors.
- Receive, sort, and distribute mail, messages, records, office supplies, and other materials throughout the office.
- Enter and retrieve data in electronic systems, generate documents and correspondence, communicate through email and Teams, and update computer files.
- Excellence in customer service skills.
- Team player who brings out the best in others.
- Ability to make good customer service decisions.
- Proficiency in working with MS Office software and electronic databases.
- Strong data entry skill and attention to detail.
- Ability to store and save electronic files.
- Ability to use standard office equipment- computer, phones, printer, scanner.
- Ability to interact with our customers/staff/community partners via telephone, email, and in-person.
- You meet the eligibility requirements for Supported Employment in State Government Program .
- You have a h igh school diploma/GED or e quivalent education/experience.
- You are eligible for the SESG Program.
- Have a developmental disability as defined in RCW 71A.10.020 ; or
- Experience a significant disability that seriously limits one or more functional capacities. For more information please visit Federal VR Eligibility Regulations .
- Documentation of the above will be required if selected for an interview. This may include documents like a written statement from a Doctor, Physician's Assistant, or Therapist, records from a School Counselor or Vocational Rehabilitation Agency, or records from a similar program that identifies your disability. Written statements from family members, friends, or former employers/co-workers will not be accepted.
- You require supported employment on-the-job training and long-term support to satisfactorily perform job duties; AND
- You'll provide ongoing source of long-term support to perform the duties of this job.
If you are selected for an employment interview and you require the assistance of your long-term support at the interview you authorize the Long Term Support identified in the Supplemental Questionnaire to participate in the interviewing process and disclose to the hiring agency or their designee any information about the form, frequency, and scope of employment support that you will receive from them for the purposes of determining your eligibility for this SESG position.
If you do not require assistance from your long-term support at the interview, after the interview, if you are the selected candidate for the SESG position as part of the hiring process, you agree to provide the employer with your written long-term support plan that has been mutually agreed upon with your long term supports as to how they will be assisting you with maintaining this job.
The plan will include contact information regarding who the employer and/or the candidate can contact should there be any questions or need for support with the plan during the SESG selection process and if the applicant is selected for the position, for the length of the SESG employee’s employment. The long-term support plan (plan is kept on file with the supervisor and a copy is given to the employee) continues to be a resource to the agency and the employee for the length of the SESG employee’s employment and is used for annual verification for SESG continued eligibility.
An employee who is hired then ceases to meet all of the SESG Program eligibility criteria will be terminated from this position.
Questions? Email the vincent.hamilton@dshs.wa.gov and reference job number 01721.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security" on your website and on printed materials.