What are the responsibilities and job description for the Administrative Assistant position at Washington Emergency Care Physicians?
Salary: $27-$31 per hourThe WECP Administrative Assistant plays a key role in ensuring smooth daily operations of the WECP office. This position supports organizational efficiency by providing administrative, clerical, and operational assistance across departments.Key Responsibilities:Scheduling & CoordinationOrganize and schedule company meetings both onsite, offsite, and via Microsoft Teams.Provide real-time scheduling support by booking appointments and resolving scheduling conflicts.Arrange travel, such as booking flights, cars, and making hotel and restaurant reservations.Administrative SupportMaintain and organize content on the WECP SharePoint website.Assist with preparation of reports, presentations, and meeting minutes.Process incoming communications, including mail, emails, and website inquiries.Departmental SupportProvide administrative assistance to WECP departments, including Practice Management, Senior Leadership, Human Resources, and Legal.Assist with gathering, verifying, and organizing information for operational or regulatory needs.Operational SupportMonitor and maintain office supply inventory.Coordinate with vendors as needed.Perform general administrative tasks to support efficient back-office operations.Qualifications & Skills:Previous experience as an administrative assistant, office coordinator, or similar administrative role, preferably in a healthcare setting.Associate degree in business administration or related field preferred.Excellent written and verbal communication skills.Strong time-management skills and multitasking ability.Proficiency in Microsoft Office applications, including SharePoint.Other duties as assigned.Schedule and Work Location:This position is a hybrid schedule with 1-2 days at home and the remainder of days at the WECP office in Tacoma, WA. This is a full-time, non-exempt position.Compensation: $27-$31/hour depending on experienceBonus eligibleMedical, Dental, Vision, Life and AD&D, Short Term Disability insurance is offered to employees at no cost, with the option to purchase additional coverage for spouse, dependents, or familyGenerous PTO (vacation, holidays, sick time)Market leading retirements savings 401(k) and profit sharing potential
Salary : $27 - $31