Administrative Specialist II

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type

Regular

Pay Range

$25.02 - $30.42 Hourly

Department

Assessment and Taxation

FLSA Exemption Status

Non-Exempt

About The Opportunity

• This recruitment is being conducted more broadly for the Assessment and Taxation Department and may be used to fill future vacancies that become available within the next six months.*
  
  

The Recording office would be a great place to showcase your strong customer service skills – in person, over the phone, and via email – as your primary role will be to act on behalf of the County Clerk to record real estate documents like deeds, mortgages, and liens. You’ll also issue marriage licenses and domestic partnerships to couples of all genders.

Recording documents and processing marriage licenses involves working with a database and other software, so you’ll need to have solid computer skills and be able to perform detailed work with accuracy. You'll review documents presented for recording in person, through the mail, or electronically, and then enter data from those documents into our database. You’ll use hardware like scanners to digitize paper documents and microfilm readers to research old records. You'll also process payments, balance a cash drawer, and prepare daily deposits.

After successfully passing the probationary period you will have the option of a hybrid remote/in office work schedule.

The Recording Team Consists Of

• 1 Supervisor
• 1 Senior Administrative Specialist
• 7 Administrative Specialist IIs
  
  

Ideal Knowledge, Skills, And Abilities (KSAs)

• Capable multi-tasker, managing simultaneous tasks efficiently
• You’ll need to have the ability to concentrate on detailed work, periodically pause to help our customers, then pick up where you left off
• Excellent customer service skills
• Thorough attention to detail
• Ability to enter data accurately into a database
• Effective self-motivation and time management ability
• A team-oriented attitude
• Ability to accurately process payment transactions, balance a cash drawer, and prepare deposits
  
  

Experience in Recording or working with real estate documents is not a necessity – what matters is your interest in learning and eagerness to tackle new challenges. If this sounds like you we encourage you to apply and grow with us!

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: AS II Class Spec Link

Minimum Qualifications

• A high school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.
  
  

Additional Requirements

• Required to pass a criminal background check
  
  

Selection Process

You can review our standard selection process here.

Our Commitment To You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation Under The Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status Of Your Application

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Questions?

Recruiter

Brighton Bohnenkamp

Email Address

Brighton_Bohnenkamp@washingtoncountyor.gov