What are the responsibilities and job description for the Administrative Assistant - Surveyor’s Office position at Washington County?
Description
The Administrative Assistant will support the daily operations of the Surveyor’s Office. This employee will provide administrative, clerical, and technical support related to property records, surveys, legal descriptions, maps, and public inquiries. This employee will possess strong computer skills, excellent customer service abilities, and the capacity to read, interpret, and maintain land records and survey documentation.
Responsibilities
- Provide administrative and clerical support for the Surveyor’s Office.
- Receive, review, file, and maintain property-related records, legal descriptions, plats, surveys, easements, and other land documents.
- Read and interpret legal descriptions, survey maps, plats, and property records.
- Assist in preparing, processing, and updating survey and land records.
- Enter, update, and maintain accurate information in county databases and record management systems.
- Respond to inquiries from the public, landowners, surveyors, contractors, attorneys, title companies, and government agencies.
- Assist customers in locating property records, survey documents, maps, and related information.
- Prepare correspondence, reports, forms, and other documents as needed.
- Scan, index, organize, and archie records in both paper and electronic formats.
- Assist with records requests and ensure compliance with applicable public records laws.
- Operate standard office equipment, including computers, scanners, copiers, and multi-line telephone systems.
- Maintain confidentiality of sensitive information.
- All other duties as assigned.
Skills
- Knowledge of general office procedures and administrative practices.
- Ability to read and understand legal descriptions, property records, survey maps, and plats.
- Strong computer proficiency, including Microsoft Office Suite and database applications.
- Excellent organizational skills and attention to detail.
- Ability to accurately enter and maintain data.
- Strong written and verbal communication skills.
- Ability to provide courteous and professional customer service.
- Ability to prioritize tasks and work independently with minimal supervision.
- Ability to learn county land records, assessment, and surveying procedures.
Qualifications
- High School diploma or equivalent required.
- Experience in an administrative, clerical, records management, surveying, engineering, GIS, title, real estate, or related office environment, preferred.
- Experience reading survey documents, legal descriptions, plats, or property records, preferred.
- Familiarity with geographic information systems (GIS) preferred, not required.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands or arms, climb or balance, talk or hear. The employee must regularly lift and/or move up to 25 pounds. The employee must be able to lift and/or move up to 50 pounds occasionally.
Working Environment
While performing the duties of this job, the employee will be exposed to indoor conditions. The noise level in the work environment is usually moderate but may increase to a loud volume.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person