50% Curriculum 50% Grants Secretary

WORK YEAR: 52 Weeks – 40 hours week -7:30 A.M. – 4:00 P.M.

SALARY: *Salary listed is union step compensation. Outside applicants start at Step 1

GENERAL STATEMENT OF DUTIES:

Serves as the confidential secretary to the Director of Curriculum, Instruction, & Assessment and the Coordinator of Federal Programs and Grants. Assist with the district-wide duties and responsibilities as it relates to curriculum, instruction, assessment, and Federal programs and grants. Duties include but are not limited to: telephone communication, managing multiple budgets, preparing requisitions and purchase orders, scheduling professional development, obtaining quotes, ordering merchandise, ensuring delivery, compiling billing documents, using student information system (ASPEN) to update student records, computer literacy, typing, word processing, using office equipment including but not limited to a copy machine, LCD projector, and document camera. Taking and transcribing accurate notes from meetings. Must be able to handle multiple demands simultaneously. Assignments and instructions are received from the Director of Curriculum and the Coordinator of Grants. Work is largely unsupervised and is expected to be exercised with independent judgment.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• Schedules appointments, maintains the calendar for the Director of Curriculum, sorts mail, answer phones, and other office duties as required.
• Takes and transcribes information from various sources, including minutes of various committee meetings.
• Manages all budgetary functions including preparation of budget, fiscal reports, purchasing, invoices and packing slips.
• Manages District Policy Manual, Title I Home/School Compacts, and grant opportunities.
• Updates website, maintains program records, logs, reports and documentation as a requirement of grants.
• Assist with data entry and coding in district database
• Organizes and implements non-public textbook ordering, management and state reporting, and communication with non-public schools
• Coordinates meetings, conferences, workshops and other activity within the district for the Director of Curriculum.
• Creates and uses Google calendar for conferences, workshops, and other activity within the district.
• Maintains and monitors financial record keeping and reporting budget accounts for the Director of Curriculum and Coordinator of Federal Programs.
• Assists in the preparation of curriculum presentations (e.g. statistical graphs, spreadsheets and reports)
• Maintains all documentation for all Federal Programs and adheres to the federal guidelines for Title I, II, III, IV, and McKinney Vento.
• Keeps current on knowing current laws and requirements regarding federal programs.
• Has the required computer skills used in collection/exporting of required data to the Information Technology office or State Department of Education.
• Manages student data and data systems including but not limited to testing, demographics, coding, etc.
• Other related duties as required by the department and/or supervisor.

REQUIRED QUALIFICATIONS:

The ability to make accurate tabulations and computations; the ability to readily understand and carry out directions, both oral and written; reasonable speed and accuracy in typing and keyboarding; must be able to meet or exceed minimum standards set in regards to applicant testing; the ability to communicate orally with staff and the public; should be familiar with office applications, including, but not limited to: Google Docs, Sheets, Presentation, Forms, word processor, computer, calculator, telephone, photocopier and familiarity with applicable software applications; basic knowledge of Excel, Gsuite and Power Point required; ability to communicate clearly and concisely, both orally and in written form; the ability to handle confidential material and data with utmost discretion; the ability to work independently with minimal supervision; the ability to develop an effective working relationship with professional staff, students and the community; take and transcribe general and technical dictation; basic knowledge and previous experience with text preparation; knowledge of school department’s standardized testing helpful and the ability to perform duties with an awareness of school department requirements and policies.

EDUCATION:

Such as may be gained from graduation from a senior high school or equivalent (GED), including or supplemented by keyboarding and computer software application. Business or technical school graduate preferred. A minimum of one year’s experience in office operation is required.

WARWICK PUBLIC SCHOOLS DO NOT DISCRIMINATE ON THE BASIS OF AGE, SEXUAL ORIENTATION, RACE, RELIGION, NATIONAL ORIGIN, COLOR, OR DISABILITY IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS.