Accounts Payable Specialist

Job Purpose: The Accounts Payable Specialist is responsible for processing invoices, maintaining vendor records, ensuring timely and accurate payments, and supporting overall accounts payable functions. This position works closely with vendors, department managers, and internal team members to ensure financial transactions are accurately recorded and completed in accordance with company policies.

Position Responsibilities:

Primary Job Duties:

· Support your fellow team members and contribute to a culture of shared responsibility.

· Match invoices to purchase orders and receiving documents, verifying the vendor, pricing, quantities, payment terms, and freight agreements before payment.

· Review, code, and enter vendor invoices in the ERP system, assigning the correct facility, department, general ledger account, and expense period.

· Download and attach invoice to the PO in ERP.

· Review payment requests for complete supporting documentation and proper approval and confirm that the general ledger distribution agrees to the invoice total before processing.

· Prepare scheduled payment runs by check, ACH, and wire, releasing payments only against approved invoices.

· Pay within vendor terms, capturing early-payment discounts and avoiding late fees and finance charges.

· Reconcile assigned vendor statements monthly, researching open, past-due, and unapplied items and resolving them with the vendor.

· Respond to vendor and facility inquiries promptly and professionally; notify the Finance Manager immediately of any credit hold and follow up as instructed.

· Process employee expense reimbursements in line with the company’s travel and expense policy.

· Support the month end close by reconciling accounts payable to the general ledger.

· Administrative tasks as assigned by manager, such as but not limited to filing, scanning, uploading docs etc.

· Maintain the integrity and confidentiality of information within the finance department.

· Communicate and interact with others in a professional, responsible, cooperative, and positive manner always.

· Be willing to step outside your assigned duties when needed, recognizing that team success is everyone’s responsibility.

Qualifications & Skills:

Education and Experience:

· High school diploma or equivalent

· Associate degree in accounting, finance, business administration, or related field preferred.

· Minimum of 2 years of accounts payable or general accounting experience preferred.

· Manufacturing experience preferred

Required Skills/Abilities:

· Knowledge of accounts payable principles and procedures.

· Proficiency in Microsoft Office, particularly Excel.

· Experience with ERP or accounting software systems.

· Strong attention to detail and accuracy.

· Excellent organizational and time-management skills.

· Ability to prioritize and manage multiple tasks in a fast-paced environment.

· Strong communication and interpersonal skills.

· Ability to analyze and resolve discrepancies independently.

· Ability to maintain confidential information.

Physical Requirements:

· Prolonged periods of sitting and working on a computer.

· Ability to occasionally lift and carry up to 50 pounds.

· Ability to communicate effectively in person, by phone and by email.

About Warsaw Chemical

Established in 1941, Warsaw Chemical is a dynamic, privately held premier employer with wide range of 3,000 formulations, serving industries across the United States, Canada, the Caribbean and Europe. At Warsaw Chemical, We Formulate Solutions, delivering reliable, high-quality products that meet the evolving needs of our customers. We specialize in Car Wash Chemicals, Jan San, Specialty Chemicals and Contract Manufacturing.

We offer a competitive benefits package including salary, quarterly incentive compensation opportunities, paid time off, 401k match, life insurance, health, dental and vision care. We provide you with a car allowance, internet allowance, and a company credit card for expenses.

Our fantastic team is guided by our Core Values, and we look for amazing people who are excited to be a part of our culture:

• PARTNERSHIP: People Are Our Superpower! We Create SAFE Workplaces Focused On Building Strong Partnerships With Our Warsaw Chemical Team, Business Partners And Community
• INTEGRITY: We Demonstrate Honest, Sincere, And Ethical Behavior In All Professional/Personal Choices And Actions
• GRIT: We Own Our Responsibilities And Approach Situations With Passion And Perseverance To Achieve Goals
• INNOVATION: We Cultivate An Entrepreneurial Spirit To Fuel Continuous Improvement And Creative Breakthrough Solutions

Warsaw Chemical is an Equal Opportunity Employer and is committed to creating an inclusive workplace free from discrimination and harassment.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $39,000 - $51,000