Human Resources Specialist

Location: Palm Springs, FL

Employment Type: Full-Time

About Us

We are a government contract-based organization dedicated to serving disabled veterans. Our mission is to deliver exceptional service and support to those who have served our country. As part of our dynamic and innovative HR team, you’ll play a critical role in shaping processes that impact lives and strengthen our workforce.

Position Summary

The HR/Payroll Specialist ensures accurate payroll processing, compliance with employment laws, and supports HR initiatives that drive efficiency and employee engagement. This role blends transactional precision with strategic HR contributions, including analytics, process improvement, and collaboration across departments.

Key Responsibilities

Payroll Administration

• Process biweekly payroll accurately, including tax compliance, garnishments, and deductions.
• Maintain payroll records and ensure adherence to federal, state, and local regulations.
• Partner with ADP and other vendors to resolve payroll discrepancies and tax liabilities.
• Monitor SmartCompliance for regulatory updates and address issues promptly.

HR Operations

• Administer benefits and maintain confidentiality of employee records.
• Respond to employee inquiries regarding payroll and HR policies with professionalism.
• Support onboarding and offboarding processes, including tax IDs and reconciliations.
• Develop and implement HIPAA and OSHA standards and training.

Analytics & Reporting

• Transition payroll from transactional to strategic by introducing compensation analytics.
• Build and maintain wage tables tied to benchmarks and internal ranges.
• Conduct compa-ratio and quartile analysis to guide pay equity and competitiveness.
• Prepare and review statistical reports for irregularities and compliance.

Process Improvement & Technology

• Create tools and dashboards (e.g., OT trackers, uniform order app) to streamline HR processes.
• Maintain and update SOPs and guides in HR SharePoint for operational consistency.
• Identify automation opportunities to reduce manual workload.

Collaboration & Communication

• Work closely with Finance to strengthen payroll and financial integration.
• Partner with leadership and other departments on HR projects and culture initiatives.
• Communicate policy changes and process updates clearly to employees and managers.

Leadership & Development

• Mentor and develop junior HR staff, fostering growth and knowledge sharing.
• Contribute to strategic HR initiatives aimed at transforming HR into a business-driven function.

Qualifications

• Bachelor’s degree in HR, Business, or related field (MBA preferred).
• Experience in payroll processing and HR operations.
• Strong knowledge of employment laws and HRIS systems.
• Analytical mindset with data-driven decision-making skills.
• Excellent communication and problem-solving abilities.

Work Location:

• On-Site in Palm Springs/West Palm Beach, FL corporate office

Job Type:

• Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday 8a to 4:30p

Why Join Us?

• Be part of a mission-driven organization serving disabled veterans.
• Work with a forward-thinking HR team that values innovation and collaboration.
• Opportunities for professional growth and impact in a compliance-focused environment.

Include shift schedule

English (US)

M-F 8a to 4:30p