What are the responsibilities and job description for the 12 Month Secretary III position at Warrensville Heights City School District?
- High school diploma. An acceptable score on a pre-employment test may be required.
- Post-secondary business school training or equivalent secretarial work experience is desirable.
- Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
- A record free of criminal violations that would prohibit public school employment.
- Complies with drug-free workplace rules and board policies.
- Multitasking ability and strong diplomacy skills. Congenial telephone etiquette.
- Keeps current with technology and other workplace innovations that support job functions.
- Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
- Accounting skills and the ability to consistently accurately compute and record mathematical data.
- Gives careful attention to details and effective customer-service.
- Ability to physically manage bulky and/or unwieldy packages.
- Additional training and work experience deemed essential by the board of education and administration at the time of hire.
- Coordinates office workflow. Monitors work progress. Helps staff as needed to meet deadlines.
- Provides administrative support services. Takes the initiative to perform routine tasks independently. Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records. Maintains an orderly work area.
- Upholds board policies and follows administrative guidelines/procedures. Promotes a professional image of the school district. Encourages community partnerships that enhance district programs.
- Promotes effective communications and assistance. Uses problem-solving techniques to tactfully address questions/concerns. Refers policy interpretation inquiries to administrative staff.
- Keeps informed about program and procedure changes. Greets and assists office visitors. Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.
- Schedules appointments as directed. Maintains an office calendar. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events.
- Helps communicate information about weather delays and program cancellations.
- Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed.
- Performs student registration activities. Helps families/students locate district information and materials.
- Helps prepare complete and systematic records. Assembles data for analysis and/or forecasting. Facilitates collaborative work with auditors.
- Reconciles bank statements as directed. Files checks in numerical order.
- Analyzes account activities. Prepares monthly recaps as directed.
- Helps prepare and distribute bid packages. (e.g., notices, specifications, forms, etc.).
- Obtains vendor price quotes. Analyzes comparative data. Prepares purchase orders as directed. Maintains procurement information (e.g., transmittal letters, contracts, confirmations, warrants, etc.).
- Receives deliveries. Inspects packages. Verifies contents with packing lists and purchase orders. Records receipt date. Verifies invoices for payment. Tags fixed assets as directed.
- Organizes and stores supplies. Maintains an inventory control system. Deducts requisitioned stock from the inventory database. Reorders consumable supplies as needed.
- Prepare materials for shipping (e.g., returns, repairs, etc.).
- Performs a complete physical inventory of equipment/supplies as directed.
- Processes approved invoices for payment. Maintains a completed payment file.
- Maintains a building-use calendar. Processes rental contracts/invoices. Records payments.
- Composes and types routine correspondence, memos, notes, forms, etc.
- Transcribes, types, duplicates, assembles, and processes routine documents and special mailings.
- Collects, compiles, edits, and types statistical data and reports as directed.
- Helps gather information and types grant/foundation proposals as directed.
- Assists with committee assignments and/or special projects as directed.
- Uses photocopy/duplicating equipment. Fixes minor malfunctions. Contacts vendors as needed.
- Maintains office transaction records (e.g., petty cash, receipts, contributions, etc.).
- Processes mail and faxes (i.e., incoming, outgoing, and interoffice).
- Maintains forms related to administrative procedures and program functions.
- Discards archived records following the board-adopted records retention/disposal schedule.
- Respects personal privacy. Maintains the confidentiality of privileged information.
- Keeps current with advances in office technology. Updates office procedures.
- Cross-trains with department staff and assists with unexpected/urgent situations as needed.
- Participates in staff meetings and professional growth opportunities as directed.
- Takes precautions to ensure safety. Watches for conduct and situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors.
- Reports suspected child abuse and/or neglect to civil authorities as required by law.
- Strives to develop rapport and serves as a positive role model for others.
- Maintains a professional appearance. Wears work attire appropriate for the position.
- Performs other specific job-related duties as directed.
- Balancing, bending, crouching, kneeling, reaching, and standing.
- Exposure to adverse weather conditions and temperature extremes.
- Exposure to blood-borne pathogens and communicable diseases.
- Interactions with aggressive, disruptive, and/or unruly individuals.
- Operating and/or riding in a vehicle.
- Performing repetitive tasks quickly.
- Lifting, carrying, and moving work-related supplies/equipment.
- Traveling to meetings and work assignments.
- Using a computer keyboard and monitor for prolonged periods.
JobID: 2129
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
4/7/2026
4/7/2026
Location:
Board of Education
Board of Education
Closing Date:
04/17/2026
04/17/2026
Job Summary:
Performs secretarial duties that support the effective management of district operations.
Hourly Rate: $20.57- $22.43
Qualifications:
Hourly Rate: $20.57- $22.43
Qualifications:
Essential Functions:
Working Conditions:
Employees are expected to comply with health/safety laws and district policies/procedures. Workers should exercise good judgment and caution when involved in the following situations.
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Salary : $21 - $22