What are the responsibilities and job description for the Office Assistant position at Warnick Mechanical?
Job Overview
We are seeking a motivated and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment. This position requires strong organizational skills, proficiency in web-based systems, and excellent phone etiquette. As an Office Assistant, you will be responsible for managing various administrative tasks while providing support to our staff and clients.
Duties
- Answer and direct phone calls using a multi-line phone system with professionalism and courtesy.
- Maintain organized filing systems for documents, ensuring easy retrieval and confidentiality of sensitive information.
- Type correspondence, reports, and other documents as needed, demonstrating attention to detail and accuracy.
- Assist with office management tasks, including ordering supplies and maintaining inventory levels.
- Provide support to dental or medical receptionists by scheduling appointments and managing patient records if applicable.
- Collaborate with team members to dispatch technicians.
- Perform clerical duties such as data entry, scanning documents, and managing incoming/outgoing mail.
Experience
- Previous experience as an Office Assistant or in a similar clerical role is preferred but not mandatory.
- Familiarity with phone systems and office equipment is essential for this position.
- Knowledge of Micro Soft Office applications is required to facilitate daily tasks effectively. QuickBooks experience is a plus.
- Experience in customer service is a plus but not necessary; we are willing to train the right candidate.
- Strong communication skills and the ability to work collaboratively in a team-oriented environment are essential for success in this role.
If you are looking for an opportunity to grow your career in an office setting while contributing to a supportive team atmosphere, we encourage you to apply for the Office Assistant position today!
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Ability to Commute:
- Newton, IA 50208 (Required)
Ability to Relocate:
- Newton, IA 50208: Relocate before starting work (Required)
Work Location: In person
Salary : $15 - $22