Staffing and Integration Coordinator

Warner Norcross Judd is seeking a Staffing and Integration Coordinator to support the firm's Human Resources and Talent Development teams in Grand Rapids. This role will oversee the recruitment of new administrative staff and ensuring seamless onboarding and integration of new firm members. The ideal candidate is detail-oriented and people-focused and is committed to providing consistent, high-quality experiences for candidates, internal hiring managers, and new firm members.

About the Opportunity

Responsibilities:

• Collaborates with leadership across departments and administrative teams to assess staffing needs and implement consistent, effective hiring practices.

• Execute the full-cycle recruitment process for the Firm's administrative roles, including job requisition, candidate sourcing, screening, interviewing, and onboarding.

• Champion a positive experience for all stakeholders in the hiring process by ensuring equitable and inclusive practices, clear and timely communication, and consistency across all stages.

• Serve as a trusted advisor to hiring teams, coaching them on interviewing, candidate evaluation, and best practices for selection.

• Partner with Marketing to promote the Firm as an employer of choice, enhancing visibility through social media, professional networks, and industry associations.

• Build relationships with local schools, universities, and professional organizations to support pipeline development for administrative roles

• Assist with the development and implementation of a comprehensive integration process for new firm members, including:

Clarifying how their role contributes to the Firm's mission and strategic goals

Facilitating relationship-building

Explaining workflows, processes, systems, policies, and expectations

Fostering a sense of belonging and inclusion, an

Guiding them towards proficiency and performance readiness

Conduct regular check-ins with new firm members and gather feedback from new firm

members and hiring teams to ensure engagement, address challenges, and continuously refine

integration practices

• Lead the Firm's new firm member resource group and lateral attorney resource group to promote community, connection, and retention among members of these groups.

• Partner with other members of the Talent Development and Human Resources teams to develop and implement a firm-wide mentoring program for new administrative staff members and ensure smooth handoffs into performance management, professional development, and engagement initiatives.

• Utilize HR systems and recruitment technologies such as HRIS and ATS to streamline the hiring and integration processes, track activity, and evaluate effectiveness.

• Generate and analyze reports on recruitment and retention metrics, performance trends, and training outcomes to identify gaps, measure outcomes, and drive continuous improvement.

• Maintain organized, accessible records related to recruitment and integration activities in accordance with internal policies and external requirements.

• Ensure talent acquisition and onboarding practices comply with applicable federal, state, and local employment laws as well as Firm policies, while integrating best practices in DEI and belonging.

• Stay informed about trends talent acquisition, onboarding, integration, and retention to recommend and implement process enhancements.

• Assist with other tasks and projects as assigned.

The above list is not all-inclusive but provides a general framework for the position. Additional related responsibilities may be assigned to the Staffing and Integration Coordinator as needed.

About You

Experience, Education and Training

• Bachelor's degree in human resources, business administration, or another business-related field

• Three to five years of previous experience in talent acquisition or recruiting.

• Additional HR experience, specifically in areas such as compliance, employment law, compensation, and benefits, a plus.

• Experience in a professional services environment highly preferred.

• Experience designing, facilitation, or supporting onboarding and integration programs preferred.

• SHRM-CP certification a plus.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom.

• Proficiency with HRIS, ATS, and candidate sourcing platforms (e.g., Handshake, LinkedIn, etc.).

• Comprehensive knowledge of end-to-end employee lifecycle processes.

• Proven ability to build trust and credibility across all levels of an organization and foster collaboration across teams.

• Strong analytical and reporting skills with the ability to translate data into actionable insights.

• Excellent interpersonal skills. Must display a customer service focus and have a desire to provide an outstanding employee experience.

• Excellent verbal and written communication skills.

• Excellent attention to detail and organization skills.

• Strong analytical and problem-solving skills.

• Ability to work independently, be proactive, and plan accordingly, managing multiple tasks efficiently and effectively.

• Ability to maintain the highest level of confidentiality.

• The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.

About Warner

Warner is a full service corporate law firm with 230 attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon.

About Our Culture

Warner’s cultural motto is “Fun, Pride Profit...in that Order”. We build A Better Partnership through:

Teamwork – Warner’s lockstep compensation model encourages teamwork and distinguishes us from our competitors. Partner and associate salaries are set based upon seniority, not total hours worked, encouraging client legal projects to be routed to the most knowledgeable person in the firm. Our team approach to compensation yields better legal representation for our clients and lays the foundation for a fun culture without internal financial competition. We have a team atmosphere where people like working together and supporting each other.

Diversity – At Warner, we take an “all in” approach to DEI – engaging people at all levels of the firm to lead and participate on DEI committees and initiatives. This ensures a broad base of support from team members truly invested in leading the charge. It’s because of their time and efforts we are as successful as we are – and that success radiates throughout the whole firm. Our DEI work has become not only the right thing to do, but more importantly, what our people want to do.

Careers – Our culture of balanced personal and professional lifestyle allows us to maintain a 94% attorney retention rate. Attorneys throughout Michigan, the region and beyond are choosing Warner as their forever home – and because of our dedicated focus on living balanced lives, our attorneys’ families are fully supporting these important decisions.

Community – Warner’s time-honored community engagement initiatives include financial contributions to 150 nonprofits, scholarships and paid time off for all firm members to engage in community initiatives that are meaningful to them.

EEO Statement

Warner Norcross Judd LLP is committed to diversity, equity, and inclusion in our workplaces. We are committed to building a firm that reflects the diversity of the clients and communities we serve. We can foster inclusion and equity by moving beyond barriers and rejecting stereotypes based on gender, race, color, religion, national origin, age, disability, sexual orientation, gender identity, and veteran status. The result is a high performing team of professionals providing excellent service to our clients.

Closing Statement

Warner hires top talent at every point in our organization. We are seeking dedicated professionals with diverse backgrounds who strive to support the firm and its goals. Our collegial culture attracts people with diverse skills and backgrounds who are dedicated to teamwork and client service.