Executive Assistant to EVP, Global Publicity

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

The Executive Assistant supports the Executive Vice President, Global Publicity and VP, Multicultural Marketing to assist with administrative tasks, day to day correspondence, press and event coordination, and other aspects within the Global Publicity department.

Your Role Responsibilities...

• Arranges executive calendar and travel; schedules meetings, independently or as directed.

• Composes, prepares, and distributes memos, reports, and other documents in addition to handling memos and correspondence for supervisor’s review & signature.

• Greets clients, talent, creative staff & executives and acts as talent liaison at special events; Works events, screenings, premieres, and press days as needed.

• Maintain solid relationships with talent reps and assistants.

• Prepares purchase orders and follows up on payments including maintaining vendor billing and CFI process.

• Handles invoice submissions and billing process.

• Responsible for maintaining film budgets and updating on a weekly basis.

• Oversees team’s status reports, publicity reports, screening programs, quote memos, and daily breaks while servicing filmmakers, executives and talent representatives.

• Coordinates travel, negotiates hair and makeup rates within company guidelines and schedules, while maintaining extensive itineraries for filmmakers & talent.

• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent.

• Responsible for distributing requests from press outlets to proper publicist on the team. 

• Assists with research for upcoming projects and films and participates in brainstorming and creative meetings and takes meeting notes when necessary.

• Answers heavy phones – screens and handles non-priority calls, logs & places calls.

• Maintains various files, records, indexes, and logs including A/V recordings on films.

• Provides back-up support to team executives as needed.

• Prepares expense reports. 

• Maintains and orders office supplies.

Qualifications & Experience...

• 3 years' entertainment marketing experience required.

• High School Diploma or equivalent required.

• Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.

• Must be detail-oriented and take both written and oral instructions.

• Must have exceptional organizational and public relations skills (set priorities and organize tasks).

• Must have the ability to handle multiple tasks work under time constraints

• Must have the ability to work with highly motivated and temperamental artists and filmmakers.

• Must be able to work extensive overtime as needed as well as weekends.

• A high level of proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint, and PowerPoint) required

• Previous secretarial or assistant experience required.

• Previous publicity experience in the entertainment industry is required.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $49,009.00 - $91,017.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.