Facility Manager

Facilities Manager – Operations Division

Summary

The Facilities Manager (FM) owns the physical condition, preventive maintenance, and repair execution for WareSpace properties. This role combines heavy hands-on maintenance labor with some operational oversight of facilities work, including assisting with scope, bidding, vendor management, and project execution for items beyond in-house capabilities. The FM is a core driver of tenant experience and asset performance by reducing disruptions, accelerating issue resolution, and improving repair quality and cost control.

Essential Functions

Preventive Maintenance & Site Readiness

• Execute and maintain preventive maintenance routines for building systems and site infrastructure.
• Perform regular property walks/inspections; identify risks, failures, and deferred maintenance; prioritize work plans.
• Maintain readiness standards for common areas, exterior grounds, access points, docks/loading areas, and building envelope.
• Maintain logs, checklists, and documentation for inspections, PM schedules, and corrective actions.
  
  

Hands-On Maintenance & Repairs (In-House Scope)

• Perform routine and light-to-moderate maintenance tasks including (as applicable):
• Package/pallet handling and site support tasks tied to operations and tenant needs
• Racking installation and adjustments
• Light plumbing and door/lock repairs
• Painting, wall repairs, and patchwork
• Exterior maintenance (mowing, power washing, curb painting, window washing, trash pick up, pallet breakdown, etc.)
• Roof and gutter cleaning
• Troubleshoot issues, make repairs within capability, and ensure quality completion.
  

Facilities Project Management & Vendor Oversight

• For work beyond in-house capability, assist with end-to-end execution including assisting with:
• Diagnose issues and assist in the develop of clear scopes of work (SOW)
• Obtain and evaluate competitive bids; recommend best-value vendors
• Coordinate scheduling, site access, and execution with minimal tenant disruption
• Manage vendors onsite; ensure safety, quality, and adherence to the approved SOW
• Verify completion and closeout (photos, invoices, warranties, documentation)
• Partner with General Manager and Regional Director of Operations on prioritization and approval.
  

Budgeting, Cost Control & Financial Discipline

• Support R&M budgeting discipline through assistance in scoping, proactive maintenance planning, and spend tracking.
• Identify opportunities to reduce costs by avoiding over-engineered solutions and repeat work.
  
  

Safety, Compliance & Risk Management

• Maintain a safe working environment and promote safety compliance for staff, vendors, and tenants.
• Support property compliance readiness through routine checks, documentation, and timely remediation of hazards.
• Escalate urgent safety or building system risks immediately to General Manager and Regional Director of Operations and coordinate emergency response as required.
  
  

Collaboration & Operational Support

• Coordinate closely with General Manager and Regional Director of Operations to minimize tenant disruption and ensure consistent communication on repairs and service interruptions.
  
  

Qualifications Required

• 3 years of facilities maintenance experience in commercial/industrial, property management, storage/warehouse, or similar environments
• Demonstrated ability to perform hands-on repairs and maintenance across building systems and general carpentry/finishes
• Experience managing vendors/contractors and overseeing work quality and safety onsite
• Working knowledge of building systems (e.g., HVAC basics, doors/overhead doors, electrical fundamentals, plumbing fundamentals)
• Strong organizational skills for tracking PM schedules, work logs, and vendor documentation
• Prior responsibility for maintenance budgets, R&M spend, or project cost tracking
• Experience scoping work, soliciting bids, and selecting vendors based on best value
• Valid driver’s license; ability to travel locally between properties if required
• Certifications relevant to maintenance/facilities (OSHA, HVAC/EPA, electrical, etc.)
  
  

Competencies

• Technical judgment and practical troubleshooting
• High standards for workmanship and quality control
• Strong vendor management and negotiation discipline
• Proactive planning and prioritization (prevention over reaction)
• Safety-first mindset and risk escalation
• Clear communication with operations/front-of-house teams
  
  

Work Environment / Physical Requirements

• On-site role requiring frequent walking, climbing stairs/ladders, bending, lifting, and use of hand/power tools
• Ability to lift up to 50 lbs and work outdoors in varying weather conditions
• On-call or after-hours response will be required for urgent facility issues