What are the responsibilities and job description for the Administrative Assistant/Bookkeeper/Attendance Clerk position at Ware Shoals Primary School?
QUALIFICATIONS:
1. High School Diploma
2. Computer applications experience preferred
REPORTS TO:
Principal
SUMMARY:
Under general direction, provides clerical support to administrator to ensure smooth and efficient operations of the main office.
Assists with school attendance initiatives and maintains student management database including the proper reporting of attendance data. Performs standardized bookkeeping tasks.
PERFORMANCE RESPONSIBILITIES:
Provides secretarial support by performing such duties as answering incoming telephone calls and taking messages; sorts and distributes mail; files; directs visitors; and schedules meetings.
Types, completes and/or files various documents, records, and reports such as letters, memoranda, agendas, work orders, invoices, purchase orders, etc.
May order, control, and/or monitor departmental supplies and equipment.
Handles confidential documents in an appropriate manner; maintains confidential files and records such as employee information; enters employee and/or student information to computer as assigned.
Interacts with various persons in the performance of duties including school administrators and staff, students, parents, business persons, government officials and agencies, etc.
Participates in District-wide meetings, training activities and the distribution of appropriate information.
Provides responsible administrative support in such areas as compiling data, analyzing data, and preparing related statistical reports; compiles and maintains various record keeping systems including maintaining records of a confidential nature.
Maintains student attendance records by entering data in PowerSchool and filing paperwork provided by parents.
Receipts and deposits school monies for general activity accounts.
Maintains financial records for accounts.
Issues purchase orders and maintains a log of purchase orders.
Verifies all invoices, statements, and pay-to forms.
Handles all incoming and outgoing district mail.
Assists in preparing student and teacher handbooks.
Maintains daily attendance records for faculty and staff; sends attendance forms to district office weekly.
Operates general office equipment such as a computer, printer, copier, calculator, laminator, PA system, telephone system, etc.
Establishes and maintains cooperative relationships with students, parents, and personnel.
Recognizes and follows the appropriate procedures in the "chain of command" as designated by board policies and/or administrative procedures.
Presents a positive image of Ware Shoals School District 51 at all times.
Willingly performs other related duties as required.
TERMS OF EMPLOYMENT:
210 days/37 ½ hours per week/WSSD51 salary scale
EVALUATION:
Annual evaluation in accordance with provisions of the Board’s policy or Superintendent’s approved plan on the Evaluation of Support Staff.
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the
performance of other related duties as assigned/required.