What are the responsibilities and job description for the Bilingual Receptionist / Administrative Assistant position at Ware Immigration?
This position is a highly important and visible role within the firm. The person in this role is the first point of contact with a client or vendor. The perfect candidate must be fully Bilingual (Spanish/English), professional, and customer friendly at all times. The front desk receptionist/administrative assistant will assist the legal staff with administrative, organizational, and support work in a team-oriented and collaborative environment.
MINIMUM EDUCATION & QUALIFICATIONS
- High school diploma
- Fluent in English and Spanish (Required)
- 2 year of experience as a receptionist/administrative assistant required
- Multi-line phone experience
- Calendaring appointments
- Detail oriented and organized
- Excellent Customer Service Skills
- Outgoing, friendly, and professional
- Proficient in use the of Microsoft Office Applications (Outlook, Word, Power Point)
- Collaborative skills working effectively with others, internally and externally
- Have a passion for working with people from various cultures and backgrounds
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Open office and switch board every morning promptly at 8:30am
- Greet clients and making them feel welcome when they come in for their meetings
- Assist Attorneys with their calendars and sending reminders for appointments daily
- Scheduling potential new client consultations
- Processing credit card payments over the phone
- Tracking and ordering office supplies; keep supply closet neat
- Managing all incoming and outgoing mail on a daily basis
- Scanning and copying documents as needed
- Keep lobby, kitchen and other common areas clean and tidy
- Fill all copy stations with copy paper and ensure that they are stocked with supplies such as paper, mail-out envelopes, staples, etc.
- All other duties as assigned by Sr. Admin and/or management
Job Type: Full-time
Pay: From $17.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Office: 2 years (Required)
Language:
- Spanish and English fluently (Required)
Ability to Commute:
- Metairie, LA 70001 (Required)
Work Location: In person
Salary : $17