What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Chapter 13 Trustee's Office?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, providing exceptional customer service while managing a variety of administrative tasks. Your energetic approach and attention to detail will help ensure the smooth operation of our office environment. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, welcoming atmosphere.
Duties
- Greet visitors warmly, direct them appropriately, and manage front desk operations with professionalism and courtesy
- Answer multi-line phone systems promptly, screen calls, and relay messages efficiently using excellent phone etiquette
- Perform data entry
- Assist with monthly disbursement and daily mail
- Provide customer support by addressing inquiries via phone or email, ensuring positive client communication and satisfaction
Qualifications
- Demonstrated ability to handle multi-line phone systems with professionalism and clear communication skills
- Technical proficiency in computer literacy, data entry, typing accuracy, proofreading, and familiarity with productivity software
- Experience with front desk operations, customer service, clerical tasks, and office management preferred
- Excellent time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Strong interpersonal skills with a friendly demeanor and professional phone etiquette
- Previous experience as a medical receptionist or personal assistant is advantageous but not required
- Work independently
Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting our team’s success.
Pay: $18.00 - $22.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Flexible schedule
Work Location: In person
Salary : $18 - $22