Event Setup and Facilities Assistant

Work Schedule: Full-time, 2nd shift, Tuesday through Saturday, with the ability to work additional days and hours as needed.

Summary: Under the general direction of the Facilities Manager, the Event Setup and Facilities Assistant is responsible for event setup and breakdown of facility rental spaces, assisting customers and vendors, and maintaining the building and grounds.

Essential Duties and Responsibilities: This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time:

Facility Rentals and Other – 50%

·        Performs event setup and breakdown of tables, chairs, and other equipment according to setup diagram including audio visual setup and testing). 

·        Primary contact for events department for event setup questions and at weekly meeting.

·        Provides event support by assisting customers and outside vendors servicing events.

·        Ensures rental policies are followed during events.

·        Performs procedures for opening or closing building.

·        Replenishes restrooms products when necessary.

·        Cleans banquet hall wood edges and reflecting pool bi-weekly and other spaces when necessary.

·        Patrols grounds and parking area under the bridge.

·        Accepts building deliveries.

·        Assists tenants when necessary.

·        Replenishes supplies in automated parking equipment.

·        Assists visitors with automated parking equipment and directs overflow parking as needed.

Facilities and Grounds – 50%

·        Maintains and repairs building, equipment, and grounds.

·        Conducts daily inspections.

·        Assists vendors and contractors.

·        Ensures adequate temperature level for office and event space.

·        Operates light machinery including ski loader, forklift, and scissors lift.

Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Education as found in four years of high school and at least 1 year of event setup and minor building repair experience/aptitude to use tools.

Language Skills: Ability to clearly communicate procedures and policies in a tactful and courteous manner. Ability to speak effectively one-on-one. Ability to read and interpret a variety of instructions furnished in written, oral, diagram, and schedule form.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to troubleshoot and problem-solve. Ability to read and interpret a variety of instructions furnished in written, oral, diagram, and schedule form.

Other Skills and Abilities: Responsible and reliable with strong attention to detail. Punctual. Ability to work independently without supervision. Ability to operate a computer and literate in the latest version of Microsoft Windows, Word, Excel, and Outlook. Ability to use Johnson Controls Metasys software upon completion of training. Ability to operate various hand and power tools. Ability to perform minor building, grounds, and equipment repairs; perform preventative maintenance procedures; and general knowledge of maintenance practices.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The phrases “occasionally”, “regularly”, and “frequently” correspond to the following definitions: “Occasionally” means up to 1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more of working time. While performing this job the employee is required to sit and use hands to finger, handle, or touch objects, tools or controls. The employee is frequently required to stand, walk, and talk or hear. The employee is regularly required to sit, reach above shoulders, climb or balance, stoop, kneel, crouch, or crawl, and smell. The employee must frequently lift and/or move up to 25 pounds and regularly lift and/or move up to 75 pounds, usually waist high, up to 10 feet away. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. While performing the duties of this job, the employee regularly works near moving mechanical parts. The employee is frequently exposed to fumes or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is occasionally loud. Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.