Bilingual Office Manager

Position Title: Office Manager FLSA: Exempt

Position Summary

The Office Manager plays a crucial role in our law firm, specializing in Immigration and Criminal Defense, by meticulously overseeing daily operations. This role demands a candidate with exceptional leadership and communication skills to ensure seamless administrative tasks, providing vital support to both attorneys and staff. Holds limited responsibilities for the day-to-day management of office operations and executive projects. The primary objective is to guarantee the successful management and execution of the firm's physical office operations and project logistics.

Essential Duties/Responsibilities:

• Manage day-to-day office operations, fostering a professional and efficient work environment.
• Supervise administrative staff, providing guidance and support for their tasks.
• Coordinate the hiring process with the HR department, including recruitment, onboarding, and training of new employees.
• Cultivate a positive and collaborative work environment, addressing staff concerns and promoting teamwork.
• Manage office technology and software, ensuring optimal functionality and efficiency.
• Collaborate with IT support for troubleshooting, maintenance, and upgrades of office technology.
• Oversee office maintenance, security, and cleanliness, ensuring a safe and conducive work environment.
• Coordinate repairs and upgrades of office equipment to maintain optimal functionality.
• Supervises one direct report (Receptionist/Admin Assistant), providing guidance and support.
• Perform other duties as assigned by management.

Skills/Abilities:

• Experience in an office manager role in a legal setting, especially in immigration or criminal defense.
• Fluency in Spanish is advantageous.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office suite and legal case management software.
• Familiarity with immigration and criminal defense processes is beneficial.

Other Requirements:

• The ideal candidate must be able to complete all essential duties and physical requirements of the job with or without reasonable accommodation.

Education/Experience

• Associate’s degree in Business or a related field or equivalent work experience.
• Supervisory experience and experience working in an office, preferably a law firm.

Physical Requirements

• Crouching: Bending the body downward and forward by bending the leg and spine.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Standing: Remaining upright on the feet, particularly for sustained periods of time.
• Walking: Moving about on foot to accomplish tasks, moving from one work area to another.
• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive Motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer screen, and extensive reading.
• The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.”

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Office management: 2 years (Required)
• Administrative experience: 2 years (Required)

Ability to Commute:

• Atlanta, GA 30309 (Required)

Ability to Relocate:

• Atlanta, GA 30309: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $60,000