Accounts Payable Specialist

Description

We are seeking a detail-oriented and experienced Accounts Payable (AP) Specialist to manage the full-cycle accounts payable process for our manufacturing operations. The ideal candidate will ensure the accuracy and timeliness of all payments to vendors while maintaining strict compliance with company policies and financial regulations. This role requires close collaboration with the procurement, receiving, and finance teams to resolve discrepancies and support efficient operations.

Requirements

• Receive all invoices, verify accuracy, confirm receipt of goods, and match to purchase orders.
• Ensure timely processing of all PO and non-PO invoices.
• Research discrepancies and respond promptly to vendor inquiries.
• Manage all new and existing vendors and obtain required documentation for all new vendors.
• Code invoice and expense reports with due dates and appropriate G/L account numbers.
• Obtain proper approvals for all invoices.
• Generate weekly check runs including paper checks, ACH file generation and website directed payments.
• Reconcile vendor statements to the general ledger, assist with month-end closing activities, and prepare AP aging reports for management.
• Ensure all accounts payable records are maintained accurately and thoroughly in accordance with company policies, internal controls, and tax requirements (e.g., 1099 reporting).
• Identify opportunities to improve accounts payable processes and leverage accounting software/ERP systems for enhanced efficiency and accuracy.
• Administrative duties as needed such as answering incoming calls postage.
• Assist with special projects and additional tasks as assigned.

Skills and Qualifications

• 5 years of accounts payable experience in manufacturing or similar high-volume environment.
• Bachelor’s degree in Accounting, Finance or Business is preferred.
• Strong attention to detail and mathematical abilities to identify unusual transactions or improper payments.
• Ability to manage and prioritize multiple assignments simultaneously.
• Self-directed with the ability to work independently and in a team environment.
• Strong interpersonal, communication, customer service, and organizational skills.
• Familiarity with ERP systems, particularly Sage 100 (preferred)
• Proficiency in Microsoft Word and Excel.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Life Insurance
• Paid time off

Walpole Outdoors is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary : $50 - $65