What are the responsibilities and job description for the Administrative Assistant - Student Support Services (25-26) position at Waller Independent School District?
Wage/Hour Status: Non-Exempt
Reports to: Coordinator - Student Services
Pay Grade: CP6
Dept./School: Teaching, Learning, and Innovation
Date Revised: 12/2/2025
Annual Work Days Scheduled: 215
SALARY / WORK DAYS:
Hourly pay range minimum is $20.10; pay based upon experience; will work 7.5 hours daily, normally work 215 days annually
Primary Purpose: Assist the student support services department with the day to day routine tasks within the areas of 504, MTSS, PBIS, SHARS, Transition Services, 18 Program, and Counseling Department, as well as other duties as assigned.
Qualifications:
Education/Certification:
High School Diploma or GEDSpecial Knowledge/Skills:
- Effective communication and interpersonal skills
- Strong organizational skills
- Knowledge of school district organization, operations, and administrative policies
- Ability to follow verbal and written instructions
- Basic math skills
- Proficient knowledge of software used to develop spreadsheets, databases, word processing, and file maintenance Bilingual (Spanish) preferred
Experience:
Three years secretarial experience, preferably in a public education environmentMajor Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, etc., for the coordinator using a personal computer.
- Compile pertinent data as needed when preparing various state and local reports.
- Maintain physical and computerized departmental files.
- Maintain student records as needed.
- Organize and manage the routine work activities of an administrative office and provide clerical services to the administrators, to include proper handling of confidential information and folders.
- Provide training and support for campus special population clerks, coordinators, and counselors.
- Enter training courses in Eduphoria, monitor registrations, sign in sheets, and grant certifications.
- Communicate positively and effectively with all levels of district employees, outside agencies, and the general public.
- Monitor required Random Moment in Time Study - SHARS.
Accounting
- Assist with the preparation of purchase orders and payment authorizations.
Other
- Maintain data & records for any applicable grants.
- Receive, sort, and distribute mail and other documents to department staff.
General Employee Requirements:
- Quality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
- Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
- Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
- Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
- Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
- Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
- Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
- Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
- Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.
- Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
- Punctuality – arrive to work and depart from work according to department and district requirements.
Supervisory Responsibilities: None
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Frequent walking, standing, stooping, bending, and reaching. Occasional lifting and moving of moderate to heavy objects. Repetitive hand motions. Work with frequent interruptions, maintain emotional control under stress.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Salary : $20