Secretary

The Secretary will perform secretarial and clerical work and receptionist duties. Some of the varied responsibilities of the position include working with students in recruiting and applications for scholarships, preparation of correspondence and reports, preparation of payroll, troubleshooting and maintaining office machines and providing support for Instructors.

MINIMUM QUALIFICATIONS:

1. Minimum of one (1) year of postsecondary education with 15 semester hours in related field.

2. Minimum of one (1) year related experience.

• Must be skilled in office management, including scheduling and multi-tasking, and must be able to work well with others.
• Must be proficient in the use of computer applications such as Microsoft Word and Excel.
• Must be able to communicate effectively both verbally and in writing, have reading skills to comprehend and edit documents, and the math skills required to assist with payroll and formulate reports.

RESPONSIBILITIES:

• Respond to telephone calls and in person visitors requesting information or services, provide information, take messages, and assist visitors in finding the person or location they are seeking.
• Provide general secretarial and clerical assistance, including typing correspondence, course materials, tests, and other material as requested.
• Organize and maintain office files and maintain inventory of office supplies.
• Perform other duties and responsibilities as assigned, required, or directed by the College. The College reserves the right to assign additional tasks and to alter or reassign job duties as necessary to meet business and operational needs.
• To perform these essential functions, the Secretary must be present at work. Therefore, attendance is an essential function.

SALARY: Appropriate placement on State Salary Schedule E4 ($34,298-$51,793) of the Alabama Community College System Salary Schedule.

APPLICATION PROCEDURE: A complete application packet must be received no later than 1 p. m., Tuesday, August 25, 2026. A complete application packet consists of:

(1) Completed Wallace State Community College employment application with three work references.

(2) Résumé

(3) Cover letter describing specifically how your experience and qualifications meet the qualifications outlined for the position.

(4) Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature.

(5) Separate transcripts from each college attended (photocopies will suffice until employed)

Applicants must meet eligibility requirements to work in the U.S. at time of appointment. All application materials must be submitted as a complete packet and will become the property of the College.

Applicants who fail to submit all required information will be disqualified. Only application packets received during the period of this announcement will be considered.

APPLICATIONS MAY BE FILED ONLINE AT: WWW.WALLACESTATE.EDU/EMPLOYMENT

Please Note:

ALL APPLICATION MATERIAL MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these documents during the process.

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

256-352-8020

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

APPLICATION DEADLINE: The deadline for receipt of all application material is Tuesday, August 25, 2026.

ADDITIONAL INFORMATION: The College reserves the right to fill the position within four months of the stated deadline date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position should circumstances warrant the need to fill more than one position.

Applicants scheduled for an interview may receive or review the Essential Functions for the position at the time of the personal interview. Any applicant, however, may request a copy of the Essential Functions for the position prior to the interview appointment. All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.

It is the sole responsibility of the applicant to ensure his or her application packet is complete. Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the “Qualifications” section.

Wallace State Community College is an equal opportunity employer. It is the policy of the Alabama Community College Systems, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace State Community College complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities, unless doing so would cause undue hardship. Applicants requiring accommodations in the application or interview process should contact the Human Resources Office at 256-352-8020 prior to the closing date of the announcement.

The College reserves the right to withdraw this job announcement at any time prior to the awarding. Wallace State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Pay: $34,298.00 - $51,793.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $34,298 - $51,793