Part-time Accounts Payable Clerk

Job Summary

An Accounts Payable Clerk performs highly responsible activities related to the purchasing operation of the college, under the direction of the Chief Financial Officer.

MINIMUM QUALIFICATIONS:

• Minimum of high diploma or equivalent; one year of postsecondary education with 15 semester hours in related field preferred.
• Two years of non-profit fund accounting experience preferred.
• Must be proficient in Microsoft Word and Excel and administrative computing systems.
• Must have good interpersonal skills, a strong work ethic, and the ability to communicate well verbally and in writing.
• Must have knowledge of standard accounts payable policies, procedures, and regulations, general accounting principles, mathematics, and the ability to analyze and solve problems.

RESPONSIBILITIES:

• Review and process purchase order requests daily in accordance with State Board policy, state laws and federal laws, including the bid law.
• Obtain information for completion of purchase orders, including verification of prices, conditions of sale, and signatures.
• Create and/or assign purchase order number and vendor codes.
• Encumber funds, print purchase orders, and distribute them to appropriate departments.
• Perform other duties and responsibilities as assigned, required, or directed by the College. The College reserves the right to assign additional tasks and to alter or reassign job duties as necessary to meet business and operational needs.
• In order to perform these essential functions, the Accounts Payable Clerk must be present at work. Therefore, attendance is an essential job function.

SALARY: Appropriate placement on WSCC Local Salary Schedule L, at 18 hours per week.

APPLICATION PROCEDURE: Complete application packets will be accepted by the Human Resources Department on a continuous basis and remain active for available positions. Available positions are contingent upon the business and operational needs of the College.

(1) Completed Wallace State Community College employment application with three work references.

(2) Résumé

(3) Cover letter describing specifically how your experience and qualifications meet the qualifications outlined for the position.

(4) Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature.

(5) Separate transcripts from each college attended (photocopies will suffice until employed)

Applicants must meet eligibility requirements to work in the U.S. at time of appointment. All application materials must be submitted as a complete packet and will become the property of the College.

Applicants who fail to submit all required information will be disqualified. Only application packets received during the period of this announcement will be considered.

APPLICATIONS MAY BE FILED ONLINE AT: WWW.WALLACESTATE.EDU/EMPLOYMENT

Please Note:

ALL APPLICATION MATERIAL MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these documents during the process.

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

256-352-8020

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

ADDITIONAL INFORMATION: The College reserves the right to fill the position within one year of the anticipated start date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position should circumstances warrant the need to fill more than one position.

Applicants scheduled for an interview may receive or review the Essential Functions for the position at the time of the personal interview. Any applicant, however, may request a copy of the Essential Functions for the position prior to the interview appointment. All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.

It is the sole responsibility of the applicant to ensure his or her application packet is complete. Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the “Qualifications” section.

Wallace State Community College is an equal opportunity employer. It is the policy of the Alabama Community College Systems, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace State Community College complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities, unless doing so would cause undue hardship. Applicants requiring accommodations in the application or interview process should contact the Human Resources Office at 256-352-8020 prior to the closing date of the announcement.

The College reserves the right to withdraw this job announcement at any time prior to the awarding. Wallace State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Pay: $21.00 - $30.00 per hour

Expected hours: No more than 18.0 per week

Work Location: In person

Salary : $21 - $30