What are the responsibilities and job description for the Administrative Assistant position at Wakefern Food Corp.?
About Wakefern
Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Gourmet Garage®, Fairway Market® and Di Bruno Bros. ® banners.
Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices.
Your Contribution
As the Administrative Assistant, you will provide administrative support to the Risk Management and Insurance Division which services the needs of all Cooperative Members and Wakefern divisions.
What You Will Do
- Administrative & Operational Support
- Manage the Director’s calendar and schedule meetings (virtual and in‑person), including rooms, AV, and catering.
- Order and maintain office supplies; manage printers and daily mail.
- Process divisional invoices, including insurance, purchase orders, and accounts payable.
- Risk & Governance Support
- Support Enterprise Risk Management (ERM) activities, including risk and control assessments meetings setup, and framework implementation.
- Coordinate logistics for Risk Management Committee (RMC) and Insure Rite, Ltd. (IRL) board meetings, including scheduling, materials, attendance, minutes, and required documentation.
- Programs, Claims & Member Support
- Assist with planning and execution of the Annual Risk Management & Safety Conference.
- Prepare counterfeit claims submissions and maintain required documentation.
- Serve as divisional backup for COIs, inspection certificates, auto ID cards, and basic Origami RMIS support; liaise with Members, management, and vendors.
What we’re looking for
- High school graduate or equivalent with secretarial/business school training desired; some college preferred
- Demonstrated record of fully competent administrative and organizational skills: proofing, ability to organize and coordinate and follow through on projects. The ability to handle multiple requests from internal and external customers, attention to detail
- Strong computer skills including Microsoft Office/Word, Excel, PowerPoint, Outlook and mobile technologies
- Ability to meet deadlines and work in a fast-paced environment with demonstrated ability to multi-task and resolve problems effectively and efficiently
- Excellent verbal and written communication skills
- Strong customer service and teamwork skills with a willingness to step in and assist others
How you’ll succeed
- Communicate Effectively: Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication.
- Build Relationships: Creates cross-functional partnerships through the development and maintenance of constructive and cooperative relationships.
- Stay Competitive: Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work.
- Embrace Change: Looks for new ways of working by supporting advancements in processes and technology.
- Develop You: Identifies and capitalizes on opportunities for personal and professional career growth.
- Drive for Results: Supports divisional and strategic objectives through achievement of work goals.
How you’ll work
- Hybrid schedule includes 4 days working in the office at Edison, NJ location with the flexibility of working the fifth day from home
- Prolonged periods of time sitting in front of a computer
Company Perks
- Vibrant Food Centric Culture
- Comprehensive medical, dental and vision package
- Competitive Salary and Paid Time Off
- Fitness Reimbursement and Well-Being Program
- Corporate Training and Development University
- Collaborative team environment
- Paid Parental Leave
- 401K
- Matching Gifts and Community Volunteer Involvement
Compensation and Benefits
The salary range for this position is $50,000-$60,000. Placement in the range depends on several factors, including experience, skills, education, geography, and budget considerations.
Wakefern is proud to offer a comprehensive benefits package designed to support the health, well-being, and professional development of our Associates. Benefits include medical, dental, and vision coverage, life and disability insurance, a 401(k) retirement plan with company match & annual company contribution, paid time off, holidays, and parental leave. Associates also enjoy access to wellness and family support programs, fitness reimbursement, educational and training opportunities through our corporate university, and a collaborative, team-oriented work environment. Many of these benefits are fully or partially funded by the company, with some subject to eligibility requirements.
Salary : $50,000 - $60,000