What are the responsibilities and job description for the Administrative Assistant position at Brave Minds Psychological Services, LLC?
Are you ready to be the first step in someone’s life changing mental health journey?
Are you interested in making a meaningful impact in the field of Mental Health?
Are you hard working, detail oriented, organized, responsive and willing to learn?
Do you have experience in the field of Mental Health?
Brave Minds Psychological Services, LLC is a private practice specializing in anxiety and trauma as well as children and adolescents. We provide LGBTQIA affirming, Neurodiversity affirming, and Culturally-affirming trauma-informed therapy. We are looking for an enthusiastic, friendly, meticulous, and dedicated person who is eager to learn the ins and outs of attracting and scheduling individuals seeking to change their life through mental health services.
This entry level position requires candidates to work in-person during the day for three days a week (Mondays, Thursdays, and Fridays) for 21 to 24 hours a week in Scotch Plains NJ and Branchburg NJ. Weekly meetings are Thursdays at noon. Orientation and training will require multiple days per week over 6-8 weeks.
This position is ideal for a candidate looking to apply to a graduate program in mental health or has been accepted into a graduate program and will be starting in the near future. This position is not ideal for someone who will be graduating their program within the next 18 months.
The Mental Health Administrative Assistant position is ideal for a candidate who
- Wants to make an impact in the lives of others (both clients and team members)
- Is seeking a part-time position with some flexibility
- Enjoys receiving feedback in a growth oriented environment
- Thrives in a fast paced environment with a variety of responsibilities
- Is able to be detail oriented
- Enjoys working independently as well as in a team environment
Starting Pay Rate for Mental Health Administrative Assistant:
- $17 with minimal to no related mental health experience, 6 month increases provided as experience is gained.
- $21 with history of experience scheduling callers at a mental health outpatient center. Negotiable depending on experience.
Schedule:
Mondays, Thursdays, and Fridays- Daytime hours
On-site both the Branchburg and Scotch Plains locations.
Mondays in Scotch Plains, NJ
Thursday and Friday in Branchburg, NJ
QTPOC applicants strongly encouraged to applySpanish speaking individuals strongly encouraged to apply
Benefits of Working for Brave Minds
- Comfortable and professional environment
- Beautifully furnished office space and waiting room
- Supportive atmosphere for therapists and staff to grow and do their best work
- Retirement saving IRA plan
- On the job training
Responsibilities for the Mental Health Administrative Assistant Include:
- Reception: Screening, engaging and scheduling potential clients, answering phone calls/emails and tracking referrals
- Office management: maintaining office supplies, incidental cleaning, and file management
- Website building: writing and finding appropriate images for blogs and pages
- Blogging: ghost writing, researching, finding and creating appropriate photos
- Marketing: mailings, marketing material creation, and phone calls
- Social media management: creating posts for Facebook and Instagram using Canva
- Professional communications: letter writing, emailing and phone answering
Minimum Qualifications for Mental Health Administrative Assistant:
- Demonstrate cultural humility and the ability to be affirming to prospective callers
- A passion to learn and accept feedback
- Detail oriented, organized, and responsive with stellar time management skills
- Excellent phone skills
- Knowledge of Google Drive, Docs and Sheets
- The ability to work independently and interdependently
- Have a valid driver’s license and vehicle
- Have a quiet and confidential space while working from home
Additional Qualifications for Employment:
- Experience in the field of Mental Health
- Experience scheduling callers in a Behavioral Health Clinic
- Knowledge of platforms such as YouTube, Facebook, Instagram, Canva and WordPress
Email Lisa Weiss, LCSW, Practice Manager (hiring@bravemindsnj.com) to apply.
- Please write the job title in the subject line
- Include your resume
- Include a cover letter highlighting interest in the position and career goals.
- Include a writing sample (e.g. academic, blog, other)
- All three materials are required for a complete application. Incomplete Applications will not be considered.
For employee testimonials visit https://www.bravemindspsychologicalservices.com/join-our-team/
Website: www.BraveMindsNJ.com
Career site: www.bravemindspsychologicalservices.com/careers-employment-with-us/
Job Type: Part-time
Pay: $17.00 - $21.00 per hour
Benefits:
- Retirement plan
Application Question(s):
- Did you also submit a cover letter for this opening? Incomplete applications without a cover letter will not be considered. Email cover letters to hiring@bravemindsnj.com
Education:
- Associate (Preferred)
Experience:
- Administrative: 1 year (Preferred)
- Mental Health: 1 year (Preferred)
Language:
- Spanish (Preferred)
Ability to Commute:
- Scotch Plains, NJ 07076 (Required)
Work Location: In person
Salary : $17 - $21