Administrative Assistant

Job Title: Administrative Assistant

Location: RWJ - Rahway

Department Name: Lab RWJRH

Req #: 0000248007

Status: Hourly

Shift: Day

Pay Range: $20.00 - $20.06 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Assists in performing administrative and secretarial duties to relieve medical, professional and technical personnel of minor administrative and business details. Performs additional tasks as requested.

Qualifications:

Required:

• High School Diploma or Equivalency
• Minimum of 1-3 years’ experience in medical setting with skills necessary to coordinate medical and education program activities
• Good communication skills (verbal and written)
• Knowledge of medical terminology
• Able to prioritize and perform multiple tasks in a fast-paced environment
• Computer proficiency

Scheduling Requirements:

• Day Shift
• Full-Time

Essential Functions:

• Provides administrative support for the functioning of the administrative office in Clinical Pathology
• Duplicates reports, correspondence and other documents using copying equipment, mail or facsimile machine, or distributes copies within the organization and to outside agencies
• Answers routine telephone calls, and identifies self and department; gives factual information according to nature of questions and within guidelines of hospital regulations, or refers major administrative or technical questions to appropriate personnel
• Maintains personnel files; types confidential correspondence related to personnel
• Arranges appointments for committees and meetings, and acts independently in assigned administrative functions
• Takes minutes of staff conferences and committee meetings, transcribing material and distributing minutes to designated personnel
• Types confidential correspondence and reports, types and processes check requests for reimbursement. May compose and type routine correspondence
• Assembles material for reports and special reports
• Interviews visitors coming into office and directs them to the pertinent section of the Department of Pathology
• Keeps records of appointments and meetings and reminds appropriate individual of them
• Notifies intradepartmental and extra-departmental personnel of meetings
• Maintains administrative and correspondence files, cross-indexing according to numerical, alphabetical and other criteria
• May distribute mail within the department
• Arranges appointments for committees and meetings, and acts independently in assigned administrative functions
• Produces patient reports and distributes accordingly
• May assist Medical Secretary (ies) with daily workload by filing slides and reports
• Prepares case histories, medical records and reports; utilizes knowledge of medical terminology
• Mails send-out results to appropriate physicians’ offices
• Supports the fiscal soundness of the department and medical center through purchasing and payroll processes
• Performs and supervises activities involving purchasing/in-house orders, personnel and training programs
• Assists in the capital and operating budget process
• Completes payroll and completes attendance records and reports
• Enters work schedule into hospital-wide time and attendance system
• Maintains appropriate levels of supplies

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.