Participant Recruitment Analyst

M3 Wake Research, an M3USA Company, is an integrated network of premier investigational sites meeting the clinical research needs of global biopharmaceutical, biotechnology, medical device, pharmaceutical and clinical research organizations (CROs). With close to 30 owned and managed research sites across the country, M3 Wake Research is one of the largest independent, multi-site clinical research companies in the US. M3 Wake Research continues to grow through acquisitions and uncompromising commitment to careful planning and execution in accordance with regulatory compliance.

Conducting studies since 1984, M3 Wake Research owns a proprietary patient database of potential clinical trial participants across the US. As of today, our board-certified physicians have completed more than 7,000 successful clinical trials, while consistently exceeding sponsor expectations for integrity, timeliness, subject enrollment, human protection, and expeditious delivery of accurate evaluable data.

Due to our continued growth, we are hiring a Participant Recruitment Analyst at Wake Research, an M3 company. This is a remote position.

The Participant Recruitment Analyst will be responsible for analyzing and reviewing medical records to evaluate potential outreach and recruitment opportunities for upcoming clinical trials at M3 Wake Research. The ideal candidate will have a strong understanding of medical record documentation requirements and coding guidelines.

Essential Duties and Responsibilities:

Including, but not limited to the following:

• Review electronic and paper medical records to assess trial eligibility and generate qualified leads
• Conduct pre-screening interviews and screening calls to determine participant eligibility and schedule onsite visits
• Perform medical record abstraction and data collection activities
• Use electronic recruitment workflows to track enrollment, maintain study records, and coordinate across research sites
• Track project statuses and report enrollment metrics
• Maintain compliance with HIPAA, FDA, GCP, IRB guidelines, and M3 Wake Research SOPs
• Review clinical trial protocols, inclusion/exclusion criteria, and study requirements
• Collaborate with Clinical Affairs on community partner communications and recruitment support
• Attend team meetings and participate in community outreach efforts as assigned
• Maintain regular attendance, participate in video conferences with camera on, and comply with Company policies
• Maintain confidentiality of protected health information (PHI)

• A minimum of 2 years of clinical research experience at a clinical research site, CRO, Sponsor, or participant recruitment vendor.
• Bachelor's Degree in a job-related field, or a combination of academic, professional, or work experience that demonstrates ability to perform the duties of the position.
• Experience with medical record data abstraction into a proprietary medical record review data collection application.
• MA, EMT, LVN/LPN, or RN certification or licensure, or similar certification, preferred.
• Basic knowledge of medical terminology.

About M3USA

M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we’ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.

Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.

Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.

Benefits: 

A career opportunity with M3 Wake Research offers competitive wages, and benefits such as:

• 401(k), 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

*M3 reserves the right to change this job description to meet the business needs of the organization

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