What are the responsibilities and job description for the HR Assistant position at Waikiki Health?
Human Resources Assistant
Founded in 1967, Waikiki Health is a nonprofit, Federally Qualified Health Center (FQHC) that offers a Patient-Centered Medical Home targeting our community’s most vulnerable populations. Our clinical and program sites provide holistic care in welcoming, supportive, and nonjudgmental environments. Waikiki Health’s mission is to provide quality medical and social services that are accessible and affordable for everyone, regardless of ability to pay.
Our Values
- We are committed to providing the highest quality care and services to our island community.
- We believe that respect is the foundation of our interpersonal relationships.
- We maintain empathy and kindness, treating everyone as ohana.
- We are creative and flexible in meeting community needs.
- We will help empower others to reach their highest potential.
- We are accountable to the community we serve and to each other.
Waikiki Health is seeking a full-time Human Resources Assistant.
Pay rate for this role is $20 - $25 per hour, depending on experience
Schedule: Monday – Friday, 40 hours work week
Benefits
- Health insurance (Employee only) 100% premium paid once eligible.
- 14 Paid holidays
- Parking included
- 403(b) Retirement Plan Participation effective within 4 weeks of employment
- Matching is offered once eligible with a 3-year vesting period
Perks
- HOLO Bus Pass benefits
- BIKI bike rental benefits
- Company Shirt
Summary of Position: The HR assistant coordinates daily administrative functions across the agency’s HR department to ensure smooth, compliant, and efficient operations. A core priority of this role is protecting employee privacy by maintaining the strict confidentiality, accuracy, and security of all sensitive personnel data and records.
Qualifications and Requirements
- Education & Experience:
- Associate’s degree preferred; high school diploma or equivalent required.
- Minimum of one (1) year of clerical or administrative experience.
- An equivalent combination of relevant work experience and education may be substituted for the degree requirement.
- Core Competencies & Supervision:
- Must possess the ability to perform each essential duty satisfactorily and integrate direct supervision into daily performance.
- Demonstrated capacity to receive, respond to, and constructive guidance positively to support professional growth and department goals.
- Accommodation:
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
General Duties include but are not limited to
- Recruitment & Talent Acquisition Management
Oversee full-cycle recruitment administrative tasks, including posting vacancies, screening applicant materials, scheduling interviews, conducting reference checks, and managing applicant tracking data in ADP and external talent acquisition platforms.
- Onboarding & Employee Orientations
Facilitate monthly New Employee Orientation (NEO) sessions for new hires. Coordinate onboarding workflows, background checks, and health/clearance verifications for regular staff, volunteers, contractors, residents, and interns.
- HR Records, Compliance & Health Documentation Management
Maintain accurate personnel files (active/terminated), I-9 compliance, and employee health/training records. Conduct monthly compliance audits (e.g., OIG/GSA screenings) and oversee ongoing health clearance requirements, including N95 respiratory protection training and mask fittings.
- ADP Data Administration & HR Analytics
Manage employee data entries, personnel updates, and portal announcements in ADP. Run regular compliance and operational reports, and assist with tracking employee tenure and organizational metrics.
- General HR Operations
Provide overall administrative and clerical support to the HR department, including responding to personnel inquiries, submitting IT support requests, managing department supplies, and distributing internal communications (phone lists/emergency trees).
- Other duties as assigned
*Waikiki Health requires proof of the following immunization; with or without reasonable accommodation: TB skin test or chest x-ray, Hep B (optional).
Interested candidates should apply through our ADP Workforce Now interface:
https://workforcenow.adp.com/mdf/recruitment/recruitment.html?cid=d2354195-5aa4-430f-8772-667797e2561e&sid=V2Fpa2lraWg=&ccId=19000101_000001&type=MP&lang=en_US
Those requiring assistance are encouraged to reach out to our organization at (808) 922-4787. Visit our website for more information: www.waikikihealth.org
Waikiki Health is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
Salary : $20 - $25