Registrar II

JOB DESCRIPTION
Job Title:  Registrar II - Para
Wage/Hour Status:  Non-exempt/At-Will
Reports To: Principal/PEIMS Supervisor  
Pay Grade/Days:   205/226-days 
Dept./School:  Assigned campus        
Date Revised:     April 2014
 
Primary Purpose:
Ensure efficient operation of the school's PEIMS processes and procedures according to the 
guidelines established by the Texas Education Agency and the administration of Waco Independent 
School District.
 
Qualifications:
 

Education/Certification:
Associate's degree from an accredited college or university (preferred)

Special Knowledge/Skills: Knowledge of PEIMS processes and procedures Computer, communication and organizational skills
 

Experience: Two years of prior experience as a PEIMS clerk/specialist or registrar or a minimum of three years 
of secretarial experience, preferably in the public education setting

Major Responsibilities and Duties:
1.   Perform registration and withdrawal procedures, including leaver documentation, of all 
students as assigned.
2.   Process student records, set up cumulative folders and enter student data into appropriate 
databases as assigned.
3.   Prepare and furnish student records upon request, including information for colleges and 
universities as assigned.
4.   Work with counselors in all matters related to the academic records of students.
5.   Attend all district PEIMS training sessions relevant to current job responsibilities and 
disseminates information to appropriate campus staff.
6.   Verify, file and maintain district reports, including PEIMS reports and file/store according 
to district and state policies.
7.   Enter, validate and correct campus-level PEIMS information through the use of edits, 
email/faxed requests, PEIMS reports and on-campus verification/audit checks.
8.   Help to maintain the Academic Achievement Record (AAR) for all students as assigned according 
to district and state guidelines, including the timelines established.
9.   Maintains student cumulative folders as assigned by including the necessary documentation, 
including testing labels and other information on the C-13 card, as stated in the district and 
state guidelines.
10.  Respond to all correspondence from local or state agencies regarding requested student 
information.
11.  Perform other duties as assigned

Working Conditions:
Mental Demands/Physical Demands/ Environmental Factors:
Maintain emotional control under stress. Frequent standing, stooping, bending, pulling, and 
pushing. Administrative office environment, high pressure, fast pace, multiple deadlines, people 
intensive, multiple concurrent projects, and extended hours when warranted. Frequent use of 
computer, fax, phone, scanner, and other electronic equipment.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, 
duties, requirements, efforts, functions or working conditions associated with the job.  This job 
description is not a contract of employment or a promise or guarantee of any specific terms or 
conditions of employment. The school district may add to, modify or delete any aspect of this job 
(or the position itself) at any time as it deems advisable.

ACKNOWLEDGMENT
I have received a copy of this job description. I have read and understand the foregoing statements 
described in the primary purpose, major responsibilities, and working conditions for this position 
as outlined above.

Non Discrimination Statement
The Waco Independent School District (District) as an equal opportunity educational provider and 
employer does not discriminate on the basis of race, color, national origin, sex, religion, age, 
disability, or genetic information in educational programs or activities that it operates or in 
employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 
1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, 
as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as 
well as Board policy not to discriminate in such a manner.

For information or complaints regarding compliance with the nondiscrimination requirements of Title 
IX, contact Waco ISD Executive Director of Human Resources at 254-755-9473 and/or Waco ISD Director 
of Athletics, at 254-745-2250.  For information or complaints regarding compliance with the 
nondiscrimination requirements of Title VI and Title VII, as amended, contact Waco ISD Executive 
Director of Human Resources at 254-755-9473. For information or complaints regarding compliance 
with the nondiscrimination requirements of Section 504 or the Rehabilitation Act of 1973, as 
amended, contact Waco ISD Section 504 Coordinator at 254-755-9473 or; P.O. Box 27, Waco, TX, 76703.