What are the responsibilities and job description for the High School Registrar position at Mexia Independent School District?
Primary Purpose:
Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Knowledge of general office procedures
- Proficient keyboarding and file maintenance skills
- Ability to use software to develop spreadsheets and databases, and do word processing
- Ability to follow verbal and written instructions
- Ability to perform a variety of tasks often changing assignment on short notice with some direction
- Effective organizational, communication, and interpersonal skills
Experience:
- Clerical experience preferred
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Provide general clerical support including word processing, data entry, filing, and file maintenance.
- Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
- Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- Process changes and adjustments to student schedules.
- Prepare and distribute University Scholastic League (UIL) eligibility lists.
- Calculate grade point averages, class rank, and prepare honor rolls.
- Assist campus administration and counselors with the preparation of reports and student data information.
- Maintain complete and accurate student records including test scores and final grades on permanent records.
- Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist counselor(s) with scheduling of meetings and appointments.
Other
- Receive, distribute, and ensure security and confidentiality of testing materials.
- Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
- Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
- Maintains confidentiality.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Pay Range: $16.26~$19.61