What are the responsibilities and job description for the RIA Fee & Accounting Administrator position at W3Global?
Position Overview
We are seeking a detail-oriented RIA Fee & Accounting Administrator to support the firm's billing, custodial reconciliation, and internal accounting functions. This role is critical to ensuring accurate advisory fee calculations, timely billing, and smooth day-to-day financial operations.
Key Responsibilities
We are seeking a detail-oriented RIA Fee & Accounting Administrator to support the firm's billing, custodial reconciliation, and internal accounting functions. This role is critical to ensuring accurate advisory fee calculations, timely billing, and smooth day-to-day financial operations.
Key Responsibilities
- Administer and process advisory fee billing accurately and on schedule
- Perform custodial fee reconciliation for client assets held at Fidelity and Schwab
- Support portfolio accounting and billing workflows using industry platforms
- Maintain and update internal bookkeeping records, including use of QuickBooks
- Prepare and reconcile financial reports and supporting documentation
- Ensure accuracy, consistency, and compliance in all billing and accounting processes
- Collaborate with advisors, operations, and compliance teams to resolve discrepancies
- Maintain strict confidentiality and integrity when handling client and firm financial data
- Support operational improvements as the firm continues to grow and scale
- Experience with RIA advisory fee billing and custodial reconciliation strongly preferred
- Familiarity with portfolio accounting or billing platforms such as Orion, Tamarac, Black Diamond, or Advyzon is a plus
- Experience working with custodians such as Fidelity and Schwab is a plus
- Strong proficiency in Excel and accounting software (e.g., QuickBooks) is required
- Exceptional attention to detail and ability to manage deadlines independently
- High level of integrity, professionalism, and discretion
- Understanding of SEC-registered investment advisor (RIA) operations and compliance processes is a plus