What are the responsibilities and job description for the Office Manager position at W3Global?
Our client seeks an experienced Office Manager to join its team. The Office Manager ensures efficient daily operations, handling administrative, HR, and accounting tasks while supporting key departments such as the General Manager, Plant Manager, and Corporate teams.
Responsibilities
Operations & Scheduling:
Responsibilities
Operations & Scheduling:
- Prepare and distribute weekly load-out schedules for management and haulers.
- Verify HACCP paperwork and Carrier Sign-Off before attaching to Scale Tickets; email tickets daily for invoicing.
- Provide DBP sales data and pricing updates to the General Manager and Corporate weekly.
- Dispatch non-customer pick-up loads and clear hauler invoices from the database.
- Conduct reference checks and manage new employee onboarding.
- Maintain employee files, assign office keys, and manage uniforms.
- Coordinate with temp agencies and handle timecards for payroll.
- Process, code, and track all accounts payable, ensuring proper documentation.
- Reconcile monthly vendor statements and submit weekly payables to Corporate.
- Manage vendor credit applications, purchase orders, and accruals.
- Provide month-end information and accounting support as needed.
- Maintain phone directories and emergency evacuation records.
- Manage office supplies, service agreements, and contracts.
- Assist with technical support and submit vendor insurance documents.
- Update and distribute the Preventative Maintenance list weekly.
- Gather data for environmental reporting on emissions.
Salary : $60,000 - $68,000