Controller

Controller | Wilmington, MA | Full-time

This position will support an award-winning, construction services firm with expertise in the hospitality, retail, multifamily and corporate segments of the commercial construction market. With offices in Massachusetts and Florida, we pride ourselves on building quality projects and lasting relationships with clients who rely on our comprehensive services, innovative solutions, and personalized approach.

What Are We Looking For

We are currently seeking a Controller to oversee the company's accounting functions. We offer an excellent opportunity for career growth, a competitive salary, and an outstanding benefits package.

As a key member of the Executive Management team, the Controller reports to the President and assumes a strategic role in the overall management of the company, with a primary focus on all financial-related activities. Provide leadership, management and coordination of company financial planning and reporting, office management, human resources, insurance program, IT infrastructure and ensure company accounting procedures conform to generally accepted accounting principles. And most importantly, the successful candidate will embrace, follow and model the company's Core Values at all times.

Tasks/Responsibilities

Communication/Relationship Management

• Develop positive relationships with internal and external clients.
• Build and maintain effective relationships with the executive leadership team, accounting team, administration team, human resources team and the rest of the staff.
• Communicate in a positive, respectful manner and remain open to the views of others in all interactions. Act in the best interest of the company and co-workers at all times.
• Participate in outside events and organizations that further our brand recognition and those that offer educational opportunities that support the firm's operations.
  
  

General Management

• Support the Executive team in strategic decision making and long term planning. Maintain a leadership role in the firm's strategic planning process.
• Attend all Board of Directors and Advisory Board meetings to support company's strategic initiatives.
• Attend all scheduling, operations, staffing and other meetings to support company's operational initiatives.
• Direct the actions of and maintain effective relationships with outside partners including the company's CPA firm, bank, insurance agents/carriers, surety, IT services, payroll/HR resources, benefit providers, legal teams and other service companies.
• Play a key role in the continuity planning and plan implementation.
• Interact with Administrative, Human Resources and Project Management Departments.
  
  

Finance and Accounting

• Establish and implement short and long-range departmental goals and budgeting, objectives, policies and operating procedures.
• Direct and coordinate all of the company's financial planning and reporting activities in accordance with GAAP, and ensure compliance with local, state and federal reporting requirements.
• Design, establish, and maintain an organizational structure and staffing to effectively accomplish the department's goals and objectives and ensure all employees are informed of accounting policies and procedures.
• Ensure the company is properly registered and licensed, including taxes, payroll and insurance endorsements, for the locations where it works or will be working.
• Manage the firm's cash accounts, lines of credit and investment activities. Ensure sufficient available credit to support its growth including evaluating banking partners annually to ensure the company's needs are met.
• Manage the preparation of financial projections as well as monthly close, consolidations, divisional reporting, quarterly and annual financial statements. Prepare financial analysis as needed and oversee all aspects of tax planning and coordination with company's CPA firm.
• Manage the processing of accounts payable and accounts receivable. Push Project Managers to bill and collect funds on projects and manage payables in order to conserve cash for as long as possible.
• Manage job costing by processing internal budgets, cost entries and labor entries. Reconcile job cost reports and correct Timberline (Sage 300) or user errors. Once reconciled, provide monthly standard rate job cost ledgers to all Project Managers for use in CTC preparation.
• Maintain and manage the WIP Schedule and ensure it contains the most up to date project data based on information obtained from CTC's and scheduling meetings.
• Direct financial, project and insurance audits including preparation of audit documentation and assisting auditors.
• Develop, manage and maintain internal financial control systems, processes and procedures.
• Support subcontractor relationships by assisting subcontractors with financial issues.
• Bring the finance perspective to all pre bid, project kick off and monthly meetings; provide input when needed and work with project teams to establish a plan around cash management for individual projects.
  
  

Payroll/Benefits

• Manage the processing of the company payroll including staff members and external resources.
• Provide the financial oversight and leadership in the process of annually evaluating employee benefit programs to ensure they remain competitive in the marketplace and are balanced to meet the needs of both the employees and the company.
  
  

IT Systems/Software

• Oversee the firm's IT infrastructure and plan for expansion to support company's continued growth; this includes hardware/software, e-mail, computers/printers, phones/cellular/data service and system integration thereof.
• Train project staff on the use of Timberline and act as primary contact for Timberline questions and issues.
• Evaluate and implement new software applications for internal and external operations including Estimating, Project Management, Field Operations, Finance and Administration.
• Act as the final authority on all IT issues dealing with outside IT partners to ensure issues are resolved.
  
  

Risk Management

• Ensure company has adequate insurance to cover current and foreseeable risk. Evaluate business insurance programs annually to ensure company has sufficient coverage and limits to support its growth.
• Maintain fiduciary oversight of 401k plan and ensure company is in compliance with applicable laws.
• Ensure company has adequate emergency planning and document backup.
• Attend project meetings in order to discern any overt or underlying project risk and act accordingly.
• Evaluate project risk and ensure the WIP and balance sheet contain appropriate contingencies.
• Investigate new clients as needed and work with project teams to gain assurances that project funding is in place.
  
  

People Management

• Assess staffing requirements and oversee hiring for the finance departments.
• Train, direct and coordinate accounting staff.
• Ensure that training and development needs are met and provide assistance and support as needed.
• Provide honest, constructive feedback to aid in staff members' development.
• Monitor and assign workloads of accounting staff to ensure that they are fair and challenging and assess performance periodically to ensure that development is at an acceptable level.
• Prepare for and facilitate monthly team meetings.
  
  

Career Development

• Conduct timely, meaningful performance evaluations for assigned staff.
• Set challenging goals for assigned staff that integrate the business needs and the staff member's individual career needs and provide ongoing support and feedback.
• Actively participate in company meetings, training and development initiatives.
• Take ownership of one's own development; seek out learning opportunities, set challenging goals and be receptive to feedback and coaching on progress.
  
  

Qualifications And Requirements

• Bachelor's degree in accounting or related field Master's Degree in accounting preferred
• CPA strongly desired
• Proven background in construction accounting, construction administration
• Expert in the use of Timberline/Sage 300 and Procore
• Minimum 5 years practical accounting experience including experience with job cost accounting
• Knowledge of Generally Accepted Accounting Principles
• Demonstrated past ability to work with Project Managers and Operations team members
• Positive attitude
• Highly organized with strong emphasis on self motivation and analytical skills
• Strong interpersonal skills with an ability to interact with executive level external and internal clients
• Exceptional communication skills both oral and written
• Ability to identify and manage priorities
• Capable of multi tasking along with the ability to work in a team environment
• Highly developed ability to follow up on multiple projects
  
  

Compensation & Benefits

• Salary: $130,000 - $150,000 Yearly (DOE)
• Benefits: Medical, dental, vision insurance (90% employer paid), Life, STD/LTD (100% employer paid), 401K, Flexible Spending, Unlimited Vacation, paid holidays, tuition reimbursement after one year
• Location: Wilmington, MA 01887