Commercial Escrow Officer

Do you want to make a positive impact on individuals, families and communities? Come work with our clients and their stakeholders to help make their dreams a reality. With deep expertise in the affordable housing sector, we help our clients develop safe, essential housing that revives communities and provides individuals and families opportunities to flourish.

Why Work with us?

• Everyone's voice counts. We listen to and welcome your ideas.
• It's a collaborative, team-oriented culture, with a lot of variety in your work.
• We're growing, which means there are ample opportunities for you to grow and advance!
• High-functioning, professional business operating structure and company culture.
  
  

We have an attractive opening for an accomplished Commercial Escrow Officer to join our expert team of title, escrow and legal professionals. We provide unparalleled service with a hands-on, client-focused approach. We take pride in our attention to detail and creative problem-solving abilities, and work collaboratively - with our clients, stakeholders, and team members - to bring every project to successful completion. If this sounds like you, we would love to talk to you.

Job Description

The Commercial Escrow Officer is primarily responsible for managing title agency escrow transactions involving complex real estate deals. Duties and responsibilities include, but are not limited to, the following:

• Serve as main point of contact for all parties involved in the transaction.
• Manage projects from beginning to end, including preparing and balancing settlement statements, receiving, verifying and disbursing funds, and resolving discrepancies to ensure accuracy and compliance.
• Complete checklists and assemble, prepare and review documents for residential and commercial closings.
• Collaborate with the title department to resolve title issues such as legal descriptions, easements, lot splits, vesting, all tax liens, abstracts of judgments, bankruptcies, boundary disputes, encroachments, lis pendens, etc.
• Coordinate the signing of closing documents and ensure proper execution.
• Prior to disbursement, confirm all funds are collected, all appropriate documents are checked for accuracy, signatures are collected, and acknowledgements and legal descriptions are correct.
• Oversee the issuance of checks, bills and statements, receipts, and any other documents.
• Collect all taxes due, HOA dues, and any delinquencies and/or principal and interest.
• Ensure all payoffs have been collected, mailed, delivered or wired according to instructions.
• Verify against the HUD statement that all disbursements have been paid correctly.
• Prior to recording, verify all legal documents for correct acknowledgements, legal, and lien information.
• Assemble and review recording packages.
• Assemble closing binder and distribute to parties once closing is complete.
• Manage and develop client relationships to encourage future real estate closing transactions.
• Provide high level of customer service and develop ongoing escrow referrals for escrow transactions.
• Assist legal department when necessary.
  
  

Skills And Abilities

• Deep understanding of real estate law, title insurance, closing procedures, and regulatory compliance
• Proven ability to handle large and complex real estate deals, including commercial and refinance transactions.
• Commissioned State of Ohio Notary Public with Remote Online Notarization credentials (or willing to obtain).
• Exemplary attention to detail and relentless pursuit of excellence.
• Excellent project management skills.
• Excellent verbal and written communication skills.
• Proven ability to function well in a high-paced and at times stressful environment.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work effectively in a team environment.
• Proficiency with project management and escrow and title processing software such as SoftPro, RamQuest, Monday.com, QuickBooks and other software.
• Proven ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Powerpoint).
• Proficient using online due diligence file sharing websites (Sharefile, Box, Dropbox, Procorem, etc.)
  
  

Education And Experience

• Minimum seven years' experience overseeing the real estate closing process, preferably as an escrow officer, supervisor or manager.
• Bachelor's degree or paralegal certification a plus.
• Title license a plus.
  
  

Physical Requirements

• Prolonged periods sitting at a desk, typing on a keyboard, and viewing computer monitor(s).
• Must be able to lift up to 15 pounds at times.
• Occasional overtime, particularly during project closings.
  
  

Compensation And Benefits

• Competitive base compensation plus bonuses
• Paid time off, earned in first year
• Six paid holidays, plus two floating holidays per year
• Medical and dental insurance at low monthly premiums
• Short-term disability insurance, 100% employer paid
• 401(k) plan with company match
• Employee Assistance Program (EAP)